Latitude Inc ยท 18 hours ago
Executive Administrative Assistant
Gaithersburg, MD
Full-time
Onsite
Mid Level
$55K/yr - $65K/yrLatitude Inc is a professional services organization seeking a detail-oriented Executive Administrative Assistant to support executive leadership and the broader administrative team. The role involves providing administrative support, managing executive calendars, and coordinating billing and financial administration tasks.
Manufacturing
Hiring Manager
Tyler Richardson
Responsibilities
Provide day-to-day administrative support to executive leadership and the administrative team
Manage executive calendars, meetings, and scheduling
Generate, edit, format, and distribute reports and administrative documents
Assist with special projects and administrative preparations as assigned
Support the administrative team lead with workflow coordination and project execution
Assemble tax return packages (paper and electronic), including secure delivery platforms
Prepare and process billing and invoices with attention to accuracy and deadlines
Assist with 1099 preparation and assembly
Prepare documents for mailing, delivery, and electronic distribution
Track and report staff timesheets to management
Answer and route incoming phone calls professionally
Monitor and respond to front desk emails and requests
Greet and check in staff and visitors as needed
Prepare certified mail and shipping labels (e.g., FedEx) and coordinate drop-offs
Support general office operations during front desk coverage periods
Qualification
Required
Prior experience in an administrative or executive support role within a professional, high-volume environment (law firm, engineering firm, consulting firm, corporate office, etc.)
Strong organizational skills with the ability to manage multiple priorities simultaneously
High attention to detail, particularly with documents, billing, and reporting
Excellent written and verbal communication skills
Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
Professional demeanor and comfort interacting with executives, staff, and external contacts
Preferred
Experience supporting multiple leaders or departments
Familiarity with secure document handling and confidential information
Comfort working independently while also collaborating with a team
Adaptability and willingness to assist across administrative and front desk functions
Company
Latitude Inc
Company Summary Latitude is a Human Resource Consulting Firm headquartered in Hanover, MD with an office in Winter Park, FL.
Founded in 1990
11-50 employees
H1B Sponsorship
Latitude Inc has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (4)
Funding
Current Stage
Early StageCompany data provided by crunchbase