Kilcoy Global Foods North America · 1 week ago
Payroll Manager
Mundelein,IL,US
Full-time
Onsite
Mid, Senior Level
3+ years expKilcoy Global Foods North America is seeking a Payroll Manager to ensure the accurate and compliant execution of weekly payroll for a diverse employee population. The role involves managing payroll operations, ensuring compliance with relevant regulations, and leading payroll staff while partnering with various departments for continuous improvement.
Food and BeverageManufacturingMeat and PoultryRetailWholesale
Responsibilities
Independently manage the end-to-end weekly payroll processing for hourly and exempt employees in accordance with federal, state, and local legislation, corporate policies, and industry best practices, adhering to the payroll schedule to ensure paychecks are issued accurately and on time
Manage and maintain HRIS and employee data relating to payroll including earnings codes, tax locations, wage attachments, garnishments, deductions, and time and attendance system to ensure accuracy of all payroll related records
Ensure accurate calculation of wages, overtime, shift differentials, premiums, bonuses, retro pay, and deductions
Administer payroll in accordance with union collective bargaining agreements (CBAs) and company policies
Oversee payroll changes related to hires, terminations, promotions, transfers, leaves of absence, and pay adjustments
Review and approve payroll registers and exception reports prior to final submission
Ensure compliance with federal, state, and local wage and hour laws, tax regulations, and union agreements
Oversee all necessary payroll-related government reports and tax filings are performed in compliance with federal, state and local tax codes
Partner with HR and Finance on audits, wage claims, and payroll-related investigations
Maintain payroll documentation and controls to support internal and external audits
Manage 401(k) contributions funding and reconciliation, support annual audits and compliance reporting, including filing Form 5500
Interpret and apply union contract language related to pay rates, overtime rules, premiums, holidays, and shift schedules
Support union payroll inquiries and assist HR and Labor Relations during negotiations and contract renewals
Ensure consistent and compliant payroll practices across union and non-union populations
Serve as payroll system owner, partnering with HR and Finance to ensure data integrity between systems (timekeeping, HRIS, payroll)
Generate payroll reports for Finance, HR, Operations, and leadership as needed
Identify opportunities to improve payroll processes, controls, and efficiency in a high-volume weekly payroll environment
Support payroll system upgrades, testing, and implementations
Lead and develop payroll staff, if applicable, including training, workload management, and performance feedback
Serve as the primary payroll contact for employees, managers, HR business partners, and external vendors
Partner closely with Operations to resolve timekeeping issues and ensure accurate labor reporting
Qualification
Required
Bachelor's degree in accounting, Finance, Human Resources, Business Administration, or related field
Minimum 3 years' experience in payroll processing software (including: ADP, Workday, Paycor, Paycom or Paylocity) including managing weekly payroll in a manufacturing or labor-intensive environment
Demonstrated experience supporting union and non-union employee populations
Thorough knowledge of Microsoft Office (Word and Excel) to include a strong understanding and experience with spreadsheet tools including VLOOKUPs and pivot tables
Payroll compliance and risk management
Union contract interpretation
Process improvement and continuous improvement mindset
Strong organizational and time management skills
Ability to work effectively in a fast-paced, deadline-driven environment
High level of discretion and confidentiality
Benefits
Manage 401(k) contributions funding and reconciliation, support annual audits and compliance reporting, including filing Form 5500.
Company
Kilcoy Global Foods North America
Our roots run deep, first taking hold in Chicago's fabled meatpacking district in 1860.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Lupe Roznowski
Human Resources Business Partner
Samantha Lehnert
HR Business Partner
Company data provided by crunchbase