Orange County Power Authority · 1 day ago
Executive Assistant to the CEO/Board Clerk
Irvine, CA
Full-time
Onsite
Mid Level
$93K/yr - $134K/yr
3+ years expOrange County Power Authority (OCPA) is a public agency providing renewable energy options. They are seeking an Executive Assistant to the CEO and Board Clerk to provide high-level executive and administrative support, coordinate Board meetings, and ensure compliance with governance requirements.
Electrical DistributionGovernment
Responsibilities
Provide direct administrative and scheduling support to the CEO, including correspondence, reports, memos, and customer service to internal and external stakeholders
Coordinate all Board and Committee meetings, including agendas, materials, notifications, attendance tracking, and quorum verification
Review and prepare agenda materials, resolutions, staff reports, and supporting documentation in accordance with legal requirements and OCPA procedures
Serve as Board Clerk, including public agenda preparation, public comment management, meeting minutes, and compliance with the Brown Act and Robert’s Rules of Order
Post and maintain Board-approved materials and governing documents on OCPA’s website
Track and complete follow-up actions resulting from Board decisions, including notifications, document finalization, and required filings
Provide logistical and administrative support for Board, committee, staff meetings, presentations, and agency events
File amendments to governing documents with the State of California as required
Respond to public inquiries by phone, email, and in person, and route inquiries appropriately
Maintain confidential records and files in a secure, organized, and accessible manner
Manage expense reports, reimbursements, and related administrative processes
Maintain office operations and assist with developing or updating administrative procedures
Perform routine administrative tasks as needed
Attend meetings (in person or virtual) to provide administrative support
Perform other duties as assigned, including occasional evening or weekend work
Qualification
Required
Three to five years of administrative or office management experience demonstrating initiative, attention to detail, and sound judgment
High school diploma or equivalent required
Ability to work on-site and maintain a high level of responsiveness to executive priorities
Communicate clearly and professionally, verbally and in writing
Exercise discretion and sound judgment with confidential and sensitive information
Respond courteously and accurately to information requests
Manage multiple priorities, meet deadlines, and adapt to changing demands
Work independently and collaboratively in a fast-paced environment
Interpret and explain policies, procedures, and regulations
Organize projects, maintain records, and develop administrative processes
Demonstrate professionalism, diplomacy, and emotional intelligence in public-facing interactions
Preferred
Bachelor's degree in Business Administration or a related field preferred
Start-up or public-sector experience preferred
Board Clerk functions and public-meeting compliance under the Brown Act and Robert's Rules of Order
Utility or public-agency operations, including Community Choice Aggregation in California
Microsoft Office Suite and related administrative software
Customer service best practices and professional communication across diverse communities
Benefits
Health insurance
Retirement with employer matching
Paid time off
Holidays
Wellness reimbursement
Technology stipend
Flexible spending accounts
Employee assistance program
Company
Orange County Power Authority
Orange County Power Authority is a government authority that manages the electricity supply.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Joe Mosca
Interim Chief Executive Officer
Recent News
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