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NEOGOV · 11 hours ago

Administrative Technician II/III - Payroll Technician

City of Alameda (City Hall), CA

Full-time

Onsite

Mid, Senior Level

$38.01/hr - $53.44/hr

3+ years exp

The City of Alameda is seeking an enthusiastic and dedicated individual to join their Finance Department as an Administrative Technician II or III specializing in Payroll. This role involves advanced para-professional and technical work related to payroll functions, ensuring compliance with policies, and providing support to employees and staff throughout the City.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Setting up payroll controls; computing and entering payroll related information; determining cost allocations and payroll taxes; calculating wage assignments; preparing exception reports

Performs the full spectrum of payroll duties, including but not limited to: setting up and processing payroll for the entire City, printing and disbursing time sheets and pay checks, calculating wage garnishments, paying vendors and taxes, billing departments, requesting wire transfers, preparing journal entries, calculating FLSA premium pays and knowledge of regular rate of pay, knowledge of the CalPERS system

Prepare and file quarterly Federal and State tax returns

Maintain timekeeping system including but not limited to: user, workflow, and schedule setups

On an annual basis, prepares tax documents for City employees, including W-2, 1095-C, 1099-R and any subsequent corrections

Inputs, collects and assists employees with forms to change their deductions and tax withholdings

Inputs/reviews and verifies time entries for employees from all City of Alameda departments, ensuring correct pay codes, pay rates and hours

Establishes procedures and forms and develops/maintains procedural manuals for both existing and changing policies; corrects, clarifies and informs employees from all levels and from all departments on these existing and changing policies

Maintains knowledge and researches changing policies and government rulings, and ensures City compliance

Reviews work to ensure compliance with policy, standards and established procedures, taking into account the Memorandums of Understanding for all bargaining groups, the Fair Labor Standards Act, Internal Revenue Service, Employment Development Department and City policies/ past practice

Ensures payroll is processed in a timely fashion through due diligence and following up with departments

Establishes and maintains various records and complex record keeping systems, including specialized technical computer applications

Conducts various audits, verifies data and information, and researches discrepancies

Performs complex computations

Operates a variety of machines and equipment; performs technical staff work pertaining to the operation and maintenance of specialized equipment and software applications

Researches and prepares a variety of reports, statements and /or logs. Runs and creates reports using both our financial system and report writing software

Provides technical information and instruction regarding applicable procedures and methods; may conduct or coordinate in-service training; maintains knowledge of applicable laws and procedures; interprets and explains rules and regulations; answers questions and resolves problems or complaints

May recommend and participate in the implementation of goals and objectives; establishes schedules, methods and procedures; implements established policies and procedures

Provides lead direction to ensure effective operation of assigned functional area/s; plans, assigns, performs, oversees and reviews

Qualification

Payroll functionsExcelTyler MunisPublic administrationTechnical supportCustomer serviceRecord keepingData analysis

Required

Graduation from high school supplemented by specialized training and education related to assigned area/s of specialization

Three years of administrative support experience at least one of which shall have been in fields directly related to assigned area/s of specialization, preferably with a public agency

Knowledge of the principles and practices of assigned specialization and of public administration; appropriate laws, rules and regulations; modern office equipment and designated specialized equipment including applicable computer software and operating programs

Ability to effectively perform assigned specialized journey level paraprofessional and technical work; coordinate and perform administrative operational activities of assigned functional areas; provide specialized technical information and instruction; perform technical and statistical work with speed and accuracy; operate a variety of modern office equipment including calculators and computers; maintain and utilize designated specialized computer software and operating systems; interpret and apply established City policies and governmental guidelines and regulations; interpret and analyze information; prepare complex statistical and computerized reports; use initiative and exercise independent judgment; deal with complex and confidential information; establish and maintain accurate records; maintain level of knowledge required for satisfactory job performance; communicate effectively; establish, maintain, and promote positive and effective working relationships with employees, other agencies, and the public; demonstrate an enthusiastic, resourceful, and effective customer service attitude; supervise and train assigned staff

Selected positions require possession of a valid California Driver's License and satisfactory driving record as a condition of initial and continued employment