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RICOH COLOMBIA · 1 day ago

Data Entry & Document Specialist

Columbus, OH

Full-time

Onsite

Entry Level

1+ years exp

Ricoh is an integrated solutions provider that connects people and technology, aiming to empower digital workplaces. They are seeking a Legal Senior On-Site Service Specialist to support legal operations through data entry, document extraction, and workflow coordination in a fast-paced legal office environment.

Information Technology & Services

Responsibilities

Perform data entry of filing information using a multitude of court and e‑filing websites

Extract documents from PDFs using Adobe Acrobat and prepare filings using Adobe Acrobat and Microsoft Word

Upload court filings and ensure compliance with court rules and formatting requirements

Use case management systems to track incoming workflow and maintain accurate records

Maintain familiarity with legal documents such as briefs, motions, transcripts, addendums, discovery materials, and judgments

Understand court systems and proper delivery procedures for legal documents

Assist with legal records management tasks, including purging and archiving old documents

Handle confidential and time‑sensitive legal materials with discretion and accuracy

Distribute incoming mail, packages, office supplies, and fax transmissions

Perform scanning, file conversion, OCR, file naming, and encryption tasks

Provide exceptional customer service by answering questions regarding job status, feasibility, and document handling

Maintain logs for billing and assist in calculating charges for work performed

Support legal staff including paralegals, legal assistants, associates, partners, and firm administration

Deliver completed work to designated delivery areas, which may include travel between office locations

Use copier equipment, calculators, fax machines, postage meters, and PCs

Perform shipping and receiving duties and assist with general office workflow

Conduct basic troubleshooting of office equipment and escalate technical issues when needed

Assist with meeting room setups, light maintenance, and occasional reception duties

Uphold safety standards and follow protocols when handling equipment and materials

May require periodic overtime on nights and weekends, including off‑hour emergency responses

Qualification

Adobe AcrobatMicrosoft WordData entryCourt e-filing systemsWindowsMicrosoft Office SuiteDocument management systemsCustomer serviceTroubleshootingAttention to detail