San Francisco Bay University · 1 week ago
Senior Administrative Assistant
Fremont, CA
Full-time
Hybrid
Mid, Senior Level
$85K/yr - $100K/yr
3+ years expSan Francisco Bay University (SFBU) is a nonprofit, WASC-accredited institution located in Fremont, California, dedicated to providing innovative and inclusive education. They are seeking a Senior Administrative Assistant to provide high-level administrative support to cabinet members, manage budgets, coordinate projects, and ensure compliance within the office.
EducationHigher Education
Responsibilities
Facilitate precision scheduling for three Cabinet members, prioritizing high-stakes meetings and complex travel logistics
Create, secure, and maintain vital digital records; draft executive correspondence and presentations with a focus on impactful messaging
Audit all departmental documentation for accuracy, institutional alignment, and clarity before final submission
Manage departmental budgets, including expense tracking, compliance monitoring, and generating strategic financial reports
Perform high-volume data entry and conduct time-sensitive research, presenting findings in visually engaging formats (e.g., Tableau or Canva) to inform leadership decisions
Utilize project management tools (Jira, Asana, or Trello) to monitor timelines, budgets, and deliverables for cross-departmental initiatives
Execute logistics for external relations events, committee work, and special team initiatives with a solutions-focused approach
Maintain office compliance and records management; obtain a Notary Public license within 90 days of hire
Act as a welcoming and professional liaison for visitors and stakeholders across all digital and physical channels
Qualification
Required
Bachelor's degree in a relevant field
3–5 years of progressive administrative experience (or an equivalent blend of training and education)
Proven ability to safeguard highly sensitive and confidential information
A commitment to serving students from diverse socioeconomic, academic, and cultural backgrounds
Technical Proficiency: Advanced in Microsoft Office Suite, Google Workspace, Adobe Acrobat, Zoom, and DocuSign
Adaptability: A proactive 'growth mindset' with the ability to pivot priorities in a high-volume, fast-paced environment
Preferred
Master's degree in Business Administration, Public Administration, or Higher Education
Previous experience in a Higher Education environment
Familiarity with Tableau, Salesforce, Canva, and modern Project Management/Financial software
Company
San Francisco Bay University
Provide quality higher education in the field of Business Administration, Computer Science, & Electrical Engineering
51-200 employees
H1B Sponsorship
San Francisco Bay University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (1)
2023 (1)
2022 (1)
Funding
Current Stage
Growth StageRecent News
Seattle TechFlash
2025-09-12
Company data provided by crunchbase