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New Castle Building Products · 5 hours ago

Administrative Assistant

Bensalem, PA

Full-time

Onsite

Entry Level

2+ years exp

New Castle Building Products (NCBP) is a privately owned distributor of building materials. They are seeking a highly motivated team player to provide support in invoicing, billing, and general office administration.

Real Estate

Responsibilities

Sort and match sales paperwork

Confirm and adjust invoices in preparation for billing in coordination with branch manager and sales team

Prepare credit memos assuring proper paperwork

Provide copies of invoices or statements to customers on an as needed basis

Prepare cash drawer reconciliations

Prepare daily cash deposit

Prepare daily AR deposit and send backup to AR department

Make deposits at bank daily

File purchase orders and sales paperwork

Match packing list to purchase orders when received

Receive inventory into accounting system

Work with managers and A/P clerk on inventory corrections

Answer a high number of phone calls and direct them to appropriate parties

Maintain timecards for branch employees on ADP’s Time and Attendance for review and sign off by branch manager

Receive products via UPS, FED-EX and other deliveries

Order supplies and manage supply inventory for the branch

Other Administrative duties as assigned

Qualification

Invoicing & BillingMicrosoft Office ExcelMicrosoft Office WordMicrosoft Office OutlookReceivingDetail-orientedMulti-taskingBusiness senseCommunicationSelf-starterFast-paced environment