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Detroit Land Bank Authority · 3 days ago

Administrative Support Representative II

Detroit, MI

Full-time

Onsite

Entry Level

$23/hr - $31.15/hr

1+ years exp

Detroit Land Bank Authority is seeking an Administrative Support Representative II to provide comprehensive administrative support to the construction team. The role involves managing documentation related to construction work orders, proposals, and invoices while ensuring smooth communication between departments.

AssociationFinancial Services

Responsibilities

Process all construction-related work orders, proposals, and change orders in accordance with internal protocols

Review and route construction invoices for accuracy, contract compliance, and timely payment

Maintain and update construction-related records in Salesforce and internal tracking systems

Record and circulate construction meeting notes, capturing action items and follow-up tasks

Ensure the Phase Trackers are accurately maintained and updated with the latest project milestones and progress

Serve as a liaison between the construction team and other departments to support seamless communication and coordination

Coordinate with the Sales team to schedule and track buyer inspections, manage repair lists, and support warranty follow-up inquiries

Draft, compile, and distribute regular construction reports to internal and external stakeholders

Assist in preparing and organizing project documentation for audits, compliance, and project closeout

Support document accuracy across scopes of work, schedules, and contract terms

Track budget allocations and funding source utilization for specific construction tasks

Facilitate contractor communication and task coordination based on project needs

Organize and maintain digital and physical project files for audit-readiness and operational efficiency

Perform other administrative duties as assigned related to construction operations and cross-departmental coordination

Qualification

Construction documentationSalesforceProject coordinationMicrosoft Office SuiteOrganizational skillsPrioritizeWritten communicationVerbal communicationAttention to detailIndependent workCollaborative work

Required

At least one (1) year of experience in construction administration, project coordination, property rehabilitation, or related field

Strong administrative and organizational skills with attention to detail

Proficiency in construction documentation and terminology

Strong written and verbal communication skills

Ability to manage competing deadlines and prioritize effectively

Competency with Microsoft Office Suite and construction-related software

Demonstrated ability to work both independently and collaboratively

Preferred

Degree or coursework in construction management, public administration, business administration, or a related field

Familiarity with Salesforce or similar project tracking tools

Benefits

Health, dental and vision insurance coverage

Life and disability insurance within your first 60 days

A retirement savings plan

Paid holidays

Paid time off

Company

Detroit Land Bank Authority

The Detroit Land Bank Authority is a public authority dedicated to returning Detroit’s vacant, abandoned, blighted and foreclosed property to productive use.

Founded in 2009

Detroit, Michigan, USA

51-200 employees