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S&ME · 2 weeks ago

Office Coordinator - Project Administrator

Spartanburg, SC

Full-time

Onsite

Senior Level

5+ years exp

S&ME is looking for a motivated and passionate Office Coordinator - Project Administrator to join their team in Spartanburg, South Carolina. This role involves supporting daily office operations and providing key administrative assistance to project teams and the Office Principal, requiring strong organizational skills and the ability to manage multiple priorities.

Civil EngineeringConsulting

No H1B

Responsibilities

Serve as the primary point of contact for office administration, ensuring smooth day-to-day operations. Manage general office tasks: mail distribution, answering phones, filing, document preparation, ordering office, breakroom, and janitorial supplies

Facilitate onboarding activities for new hires and assist with HR-related processes, and prepare weekly payroll documentation for local employees

Act as liaison for facilities, safety, and fleet management needs

Assist with planning and coordination of meetings, events, and training sessions

Obtain and distribute business license renewals and certificates of insurance for clients

Assist project managers with the preparation, reporting, and analysis of proposals and projects

Create proposals and client records in CRM; coordinate document controls and maintain accurate project files

Support billing processes: review prebills, identify opportunities for additional billing, and assist with corrections. Communicate with clients regarding billing requirements and respond to requests for information

Participate in project review meetings, define phases, and assist with deadlines and milestones

Conduct initial contract review and assist with implementation and compliance of contract terms, including tracing of certificates of insurance