Executive Assistant jobs in United States
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Liquid AI · 6 hours ago

Executive Assistant

positionSan Francisco, CA
timeFull-time
remoteHybrid
senioritySenior Level
date7+ years exp

Liquid AI is a company spun out of MIT CSAIL, focused on building AI systems that excel in performance on CPUs. They are seeking an Executive Assistant to support C-suite executives while managing event coordination at their San Francisco headquarters.

Artificial Intelligence (AI)Foundational AIGenerative AIInformation TechnologyMachine Learning
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H1B Sponsor Likelynote

Responsibilities

Manage complex, shifting calendars for 2-3 executives, filtering requests, aligning with strategic priorities, and ensuring leadership focuses on high-leverage activities
Maintain cross-functional continuity as the layer of stability that ensures seamless handoffs between leadership and teams
Own the partnership experience: manage logistics and atmosphere for high-value customer and partner visits
Coordinate global travel and distributed operations across Boston and San Francisco
Lead SF office events and coordinate west coast regional meetings, client dinners, and conferences
Source and manage vendor relationships (caterers, venues, A/V) while keeping events within budget
Provide coverage and support for the CEO's EA; travel occasionally (3-5 times per year) for events

Qualification

Event planningVendor managementCalendar managementGoogle WorkspaceStakeholder managementAdaptive communicationBusiness context awarenessProblem-solving

Required

7+ years supporting multiple executives in a high-tech and/or sales environment
Ability to manage multiple stakeholders with different communication styles and priorities
Strong business context awareness (understanding the 'why' behind meetings, not just logistics)
Event planning and vendor management experience
Able to work in the SF office 3+ days per week

Preferred

Experience hosting external partners or clients in professional settings
Expert proficiency in Google Workspace

Benefits

We pay 100% of medical, dental, and vision premiums for you and your dependents.
401(k) matching up to 4% of base pay
Unlimited PTO plus company-wide “Refill” days.
Catered lunches
Free valet parking (SF)
A culture that values deep work.

Company

Liquid AI

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Build efficient general-purpose AI at every scale.
dateFounded in 2023
location
Cambridge, Massachusetts, USA
people-size51-200 employees
web-link
http://liquid.ai

H1B Sponsorship

Liquid AI has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)

Funding

Current Stage
Growth Stage
Total Funding
$293.1M
Key Investors
AMD VenturesOSS Capital L.P.
2024-12-13Series A· $250M
2023-12-01Seed· $37.5M
2023-05-05Seed· $5.6M

Leadership Team

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Ramin Hasani
Co-founder and CEO
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Mathias Lechner
Co-founder and CTO

Recent News

IEEE Spectrum
MIT’s AI Robotics Lab Director Is Building People-Centered Robots
2025-12-06
Digital Commerce 360
Shopify partners with Liquid AI on product search, recommendations
2025-11-15
Liquid AI
Liquid AI Announces Multi‑Year Partnership with Shopify to Bring Sub‑20ms Foundation Models to Core Commerce Experiences
2025-11-14
Company data provided by crunchbase