Universal Music Group · 14 hours ago
Administrative Assistant
Santa Monica, CA
Full-time
Onsite
Entry Level
$48K/yr - $87K/yr
1+ years expUniversal Music Group is the world’s leading music company, committed to artistry, innovation, and entrepreneurship. They are seeking a dynamic Administrative Assistant to support the President, North America and the Chief Counsel, while managing various administrative tasks and ensuring the office runs smoothly.
Audio Recording and ProductionMedia and EntertainmentMusicPublishing
Responsibilities
Manage the schedule:
Set up meetings, conference calls, and appointments
Coordinate incoming meeting requests and prioritize
Help the team to stay on schedule
Update/manage calendar(s)
Manage all duties related to:
Corporate credit cards including expenses and invoicing
Office supplies and gifting
Maintain an organized environment for the office
Create and maintain presentations and other project work as assigned
Handle administrative duties:
Process travel & entertainment expenses
Book travel, accommodations, car services
Order and set-up food service for meetings
Create and send grammatically/punctually correct internal/external company communication
Archive emails, maintain current/prospective labels electronic folders
Packing/shipping
Manage the office:
Overall administrative duties and functions in the C-Suite
Represent the office in a professional, polished manner
Exercise discretion
Qualification
Required
Ability to work under high pressure and speed
Proactive in determining roadblocks
Ability to multi-task
Ability to work under minimal direction
Excellent Communication Skills
Possess a customer service mentality
Minimum 1 year of experience as an Administrative Assistant
Minimum 1 year of experience booking travel
Preferred
BA Preferred
Benefits
Comprehensive medical, dental, and vision coverage
Including 100% coverage for out-patient in-network mental health services
Fertility coverage for eligible medical plan participants
Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
Student Loan Repayment Assistance and Tuition Reimbursement
401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
Flexible Paid Time Off (PTO) for exempt employees
3-weeks PTO for non-exempt employees
2-weeks paid Winter Break
10 Company Holidays (including Juneteenth and Wellbeing Day)
Summer Fridays (between Memorial Day and Labor Day)
Generous paid parental leave for every type of parent
Company
Universal Music Group
Universal Music Group is a music-based entertainment company that offers music recording, publishing, and merchandising services worldwide. It is a sub-organization of Leviy Publishing.
10001+ employees
H1B Sponsorship
Universal Music Group has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (19)
2024 (24)
2023 (14)
2022 (22)
2021 (18)
2020 (19)
Funding
Current Stage
Public CompanyTotal Funding
$8.65BKey Investors
William AckmanTencent
2023-06-06Post Ipo Debt· $802.31M
2021-09-21IPO
2021-06-21Secondary Market· $4.17B
Leadership Team
Devraj Sanyal
Chairman & CEO, Universal Music Group, India & South Asia; SVP Strategy "AMEA"
Timothy Xu
Chairman and CEO
Recent News
bloomberglaw.com
2026-01-14
Company data provided by crunchbase