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University of New England · 15 hours ago

Administrative Coordinator

Portland, ME

Full-time

Onsite

Mid Level

3+ years exp

The University of New England is Maine’s largest private university, offering a supportive community and a variety of health and science programs. The Administrative Coordinator will guide prospective students through the enrollment process, providing essential administrative support and ensuring a smooth transition to matriculation.

EducationHigher EducationUniversities

No H1B

Responsibilities

Plan, coordinate and carry out all daily activities/operations related to assigned administrative functions

Provide high touch support to prospective students and act as the student’s initial and reliable point of contact with UNE COM RSAS

Proactively contact prospective students in person, by phone, email and video call to build and maintain relationships for recruitment and retention purposes

Guide and monitor student progress regarding issues related to the enrollment process, Orientation, and pre-matriculation requirements

Communicate and track pertinent pre-matriculation information and required materials to students to ensure compliance well in advance of the academic year start dates

Effectively communicate with prospective students regarding their next steps and opportunities regardless of their status—including but not limited to, inquires, applicants, interviewed candidates, accepted candidates, waitlisted candidates, deposited students and candidates looking to withdraw or defer their application

Support in all operations of the interview process at UNE COM to ensure a positive experience—including but not limited to, uploading the interview schedule, communicating with candidates and interviewers and triaging basic technology issues

Collaborate with University offices including the Office of Admissions and Marketing, Student Financial Services, Academic Affairs, Clinical Education, Student Accounts, and Registrar, for the recruitment and retention of students

Assist in business office procedures including but not limited to processing documents, managing purchase cards and monitoring expenditures

Coordinate, initiate, prepare, process, and/or monitor a variety of forms, records, schedules, reports, and other documents related to assigned administrative functions, ensuring timely and accurate completion and review of documents by department/University personnel, students, parents and individuals outside the University system

Represent and assist UNE COM RSAS, as needed, at events such as OsteoBlast! (Accepted Students Day), Orientation, UNE COM White Coat Ceremony, Senior Week, Commencement and Hooding Ceremony etc

Perform other duties as required

Qualification

Administrative experienceMicrosoft Office SuiteOrganizational skillsRecord-keeping systemsCommunication skillsQuantitative skillsResearch abilitiesHigher education knowledgeCollaboration skillsWriting abilities

Required

Associate's Degree with three to four years of relevant administrative experience, or a combination of education and experience from which comparable knowledge and skills have been acquired

Demonstrated planning, administrative, and organizational skills, evidenced by successful coordination of multiple tasks, projects, or events within established deadlines

Proven writing, quantitative, and research abilities, demonstrated through preparation of accurate correspondence, data summaries, or reports that support decision-making or program operations

Proficiency in word processing, spreadsheets, and office productivity tools (e.g., Microsoft Office Suite or Google Workspace), with the ability to produce professional documents and maintain accurate records

Experience developing and maintaining filing and record-keeping systems, including the use of database or document management software to organize and retrieve information efficiently

Working knowledge of higher education operations and administrative processes, demonstrated through prior experience in a college or university setting or related environment

Demonstrated ability to communicate and collaborate effectively with a diverse range of individuals, including faculty, staff, students, and external stakeholders, to resolve issues and support institutional objectives