Aston Carter · 6 hours ago
Rental Coordinator
Ashland, VA
Contract
Onsite
New Grad, Entry Level
$24/hr - $26/hrAston Carter provides corporate talent solutions globally, and they are seeking a detail-oriented Rental Coordinator to support their clients' rental department. This role involves managing rental inquiries, coordinating equipment logistics, and maintaining rental records to ensure efficient operations.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Manage all rental inquiries and opportunities with internal teams and external customers
Provide quotes, create rental agreements, process billing/credits, and handle rental abuse billing
Review daily rental invoice runs and ensure all documents are filed appropriately
Assist Accounts Receivable with collections when needed
Communicate with customers to confirm PO funding and address rental questions
Run rental reports for customers and support follow-up actions
Partner with shop teams to prepare, repair, and ready trucks for rental; lead weekly WIP review calls
Coordinate with logistics to schedule equipment deliveries and pickups
Track equipment status, perform inventory checks, and maintain accurate equipment files
Conduct equipment searches within the Toyota/Raymond network and through external vendors
Close out SM status for returned equipment in collaboration with service teams
Maintain all rental-related records, including open/closed contracts and SAP billing entries
Produce and analyze rental reports to support department performance and inventory management
Approve incoming vendor invoices for re-rent equipment and verify billing accuracy
Review daily service invoices tied to rentals; request documentation or clarification as needed
Support the second rental coordinator and logistics coordinator as needed to ensure team coverage
Work closely with the rental manager to determine equipment needs, including new truck orders, lease purchases, and power requirements
Respond to individual and group emails in a timely, priority-driven manner
Qualification
Required
Strong administrative skills with excellent organization, attention to detail, and comfort working with numbers and spreadsheets
Effective communication with customers, vendors, and internal teams while fostering a collaborative environment
Self-starter with the ability to prioritize, multitask, and adapt to shifting needs
Flexibility to adjust responsibilities as the role evolves
Possess equipment product knowledge or the ability to learn quickly
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
Founded in 1997
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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