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Michigan Medicine · 3 hours ago

Admin Asst Sr Healthcare

Ann Arbor, MI

Full-time

Hybrid

Mid, Senior Level

4+ years exp

Michigan Medicine is one of the largest health care complexes in the world, and they are seeking a Senior Administrative Assistant to provide advanced administrative support to the Breast Pathology faculty and trainees. The role involves managing patient assets, scheduling appointments, and assisting with various departmental tasks to ensure efficient operations.

EducationHealth CareMedical

Responsibilities

Provides advanced administrative support to the Breast Pathology faculty and trainees in Anatomic Pathology?s clinical service and manages patient?s assets for faculty, fellows and residents

Departmental scheduling software, Laboratory Information System applications; and assists the Pathologists in creating and maintaining the Pathology Departmental Service Calendar

Shares knowledge of university policies and procedures with peer administrative support staff

Prepares professional correspondence, memoranda, reports, manuscripts

Manages patient assets, diagnostic slides and paraffin blocks for Michigan medicine surgical patients and Mlabs clients plus patients transferring to Michigan medicine for treatment

Ensures safe and timely management of patient assets and additional required testing, including follow up on TAT

Assists faculty in preparing teaching materials, abstracts, grants, articles, and other miscellaneous documents for submission utilizing computer hardware and software

Assists with Breast Pathology Fellowship Director with Fellows recruiting, onboarding, reimbursements and offboarding

Schedules and maintains calendar of appointments, meetings, and travel itineraries, reimbursements and coordinates related arrangements

Assists with planning events, conferences

Assists with coordinating meetings with our clinical partners from research, operating rooms, clinics and outside customers

Prepares and distributes minutes from meetings

Assists with planning schedule of visiting professors including travel arrangements, lodging, and itineraries and reimbursements

Manages telephone calls from internal and external customers, receives visitors, and resolves routine and complex inquiries

Effectively works with team members to accomplish division and departmental goals in a collegial and professional manner

Makes independent decisions regarding planning, organizing, and scheduling meetings while managing workflow

Proficient in Microsoft Office software and Outlook

Maintain CV and other certification documents for faculty

Cross coverage of other services as needed

Qualification

Microsoft OfficeAdministrative supportInterpersonal communicationOrganizational skillsCustomer serviceMulti-taskingService ExcellenceUniversity policiesTeam collaboration

Required

Associate degree or an equivalent combination of education and experience is necessary

Minimum of four years of administrative support experience is necessary

Experience utilizing Microsoft Word, PowerPoint, Excel, and web-based applications are necessary

Excellent interpersonal and written communication skills; ability to work independently with general supervision and maximum collaboration in a team environment

Must provide strong customer service skills in all interactions

Ability to work with a diverse group of people in a diplomatic and effective manner

Ability to multi-task and work well under time constraints

Strong organizational skills

Demonstration of commitment to Service Excellence

Preferred

Bachelor's degree

Michigan Medicine working experience

Knowledge of University policies, rules, and regulations

Benefits

Excellent medical, dental and vision coverage effective on your very first day

2:1 Match on retirement savings

Company

Michigan Medicine

Glassdoor4.0

Michigan Medicine is a health care system and academic medical center that provides medical education and more. It is a sub-organization of University of Maichigan.

Founded in 1869

Ann Arbor, Michigan, USA

10001+ employees