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Nestmed · 8 hours ago

Executive Assistant

San Francisco, CA

Full-time

Onsite

Mid Level

$90K/yr - $100K/yr

4+ years exp

Nestmed is an innovative company focused on improving healthcare documentation through an AI platform. They are seeking a proactive Executive Assistant to manage the office of the CEO and CTO, providing logistical support and ensuring smooth operations for the executive team.

Hospital & Health Care

Responsibilities

Calendar Management: Manage active, shifting calendars for our two Co founders and prioritize time, resolving conflicts weeks in advance to protect blocks for strategy, product, and deep work

Leadership Coordination: Assist Senior Leaders with critical scheduling and logistical needs to ensure the executive team remains in sync

Meeting Prep: Ensure the Co-Founders are prepared for critical meetings, key presentations, and conferences/events

Accounts Payable (AP): Take ownership of the AP process. Manage invoice intake, process expense reports, and ensure vendors/suppliers are paid on time

Travel Management: Manage complex travel logistics, specifically for industry conferences, roadshows, and partner visits

Office Management: Serve as the on-site point person for the SF office. Keep the team engaged, the supplies stocked, and the environment conducive to high performance

Tech Stack Optimization: Proactively identify "broken" processes and research/implement new technologies to fix them

Project Alignment: Track action items from leadership meetings to ensure nothing falls through the cracks. You are the "glue" that ensures the Co-Founders and Senior Leaders are aligned on deadlines

Qualification

Calendar ManagementAccounts PayableTravel ManagementG-SuiteSlackZoomProject AlignmentOffice ManagementTech Stack OptimizationHigh-energyResilientComfortable with ambiguity