TalentBurst, an Inc 5000 company ยท 3 days ago
Administrative Assistant-Office of Grants Management | Onsite
Phoenix, AZ
Full-time
Onsite
Entry Level
$16.86/hr - $16.86/hr
1+ years expTalentBurst, an Inc 5000 company, is seeking a dependable Administrative Assistant to support the Office of Grants Management. The role involves providing essential administrative, clerical, technical, and scheduling support to the grant and contract team, helping to maintain organization and efficiency within the office.
RecruitingStaffing Agency
Responsibilities
Provide data entry assistance related to Federal, State, and Local grants (e.g., quarterly progress reports, annual renewals)
Coordinate in-state and out-of-state travel for supervisors and managers in collaboration with the MCDPH Travel Coordinator by serving as the Office's Travel Liaison
Manage the Office of Grants Management's SharePoint site, being responsible routine updates to web pages, file structure/organization, naming conventions, and archiving
Collaborate with the Office of Procurement and Contracts (Client) Unit to align and learn shared SharePoint sites for data entry and integration
Assist with meeting scheduling, room reservations, agenda preparation, and logistical support
Take meeting notes and provide general administrative support during internal and external meetings
Order business cards and office supplies (via WIST); track inventory and ensure organized supply storage
Submit telecom service and ergonomic assessment requests as needed
Be responsible for inventorying items in the Asset Management System
Other duties as assigned
Track and manage assets and oversee supply cabinet inventory, including check-in/check-out procedures
Assist Grant/Contract Administrators with typing contracts and coordinating documentation for incoming grant opportunities
Schedule interviews and compile related materials and documentation
Assist as a travel liaison for OGM
Maintain the OGM Unit Manager's calendar and assist in preparing PowerPoint presentations and related materials
Distribute monthly Board of Supervisors (BOS) agendas and maintain records of BOS actions
Perform other administrative duties as assigned
Qualification
Required
Provide data entry assistance related to Federal, State, and Local grants (e.g., quarterly progress reports, annual renewals)
Coordinate in-state and out-of-state travel for supervisors and managers in collaboration with the MCDPH Travel Coordinator by serving as the Office's Travel Liaison
Manage the Office of Grants Management's SharePoint site, being responsible routine updates to web pages, file structure/organization, naming conventions, and archiving
Collaborate with the Office of Procurement and Contracts (Client) Unit to align and learn shared SharePoint sites for data entry and integration
Assist with meeting scheduling, room reservations, agenda preparation, and logistical support
Take meeting notes and provide general administrative support during internal and external meetings
Order business cards and office supplies (via WIST); track inventory and ensure organized supply storage
Submit telecom service and ergonomic assessment requests as needed
Be responsible for inventorying items in the Asset Management System
Other duties as assigned
Track and manage assets and oversee supply cabinet inventory, including check-in/check-out procedures
Assist Grant/Contract Administrators with typing contracts and coordinating documentation for incoming grant opportunities
Schedule interviews and compile related materials and documentation
Assist as a travel liaison for OGM
Maintain the OGM Unit Manager's calendar and assist in preparing PowerPoint presentations and related materials
Distribute monthly Board of Supervisors (BOS) agendas and maintain records of BOS actions
Perform other administrative duties as assigned
MS Office 365, Word, Excel, Outlook, PowerPoint, Teams, SharePoint
High school diploma or GED required; Associate's degree in Business Administration, Office Management, or related field preferred
At least one year of clerical, administrative support, or office coordination experience
Preferred
Experience using or familiarity with the Maricopa County Board of Supervisors' Agenda Management System (Hyland), Advantage Financial, OnBase, and Business Objects
Experience with Microsoft Planner
Experience working in a government or public health environment
2 years clerical, administrative support, or office coordination experience
Preferred experience working in a government or public health environment
Company
TalentBurst, an Inc 5000 company
Founded in 2002, TalentBurst is an MBE and JCC certified firm that provides award winning solutions globally.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Jamie Jacobs (she/her)
Sr Vice President of Strategic Partnerships and DE&I/ESG Council
Recent News
2025-11-19
Seattle TechFlash
2025-04-17
Company data provided by crunchbase