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City of Houston · 3 hours ago

EXECUTIVE OFFICE ASSISTANT

Houston, TX

Full-time

Onsite

Mid Level

3+ years exp

City of Houston is seeking an Executive Office Assistant to provide professional administrative support. This role ensures the efficient coordination of office management and operational activities by performing a variety of clerical and administrative tasks.

HospitalityNon Profit

Responsibilities

Answer and screen telephone calls, take messages, and respond to routine inquiries. Receive and announce visitors and direct inquiries appropriately

Open, sort, and distribute mail; prepare outgoing correspondence using standard formats; send faxes, packages, and mail

Prepare, edit, and proofread correspondence, reports, forms, and documents. Compose routine correspondence for supervisor’s approval

Maintain calendars by scheduling meetings and appointments; arrange travel and prepare expense reports

Gather and prepare materials for meetings and presentations; coordinate meeting logistics including location, notices, agendas, and equipment setup; may prepare meeting minutes

Maintain organized filing systems for correspondence, reports, budget information, personnel records, and other departmental documents

Procure office supplies and services, including equipment maintenance and repairs

Assist with operational projects and special assignments based on goals and instructions from leadership

May prepare time and attendance records for management approval

Qualification

Microsoft OfficeSAPTMSAnalytical skillsProject managementCommunication skillsInterpersonal skillsTeamwork skills

Required

Requires a high school diploma or a GED

Three years of clerical or administrative support experience are required

Candidates must be able to obtain all security required badge access including Custom Border Patrol access within 6 months from the hire date

May be required to pass a City administered typing test with a typing speed of 70 words per minute with no more than 7 errors

Preferred

Knowledge of COH policies pertaining to use of Purchasing Card, use of city vehicles, travel and timekeeping

Minimum intermediate-level knowledge and frequent use of Microsoft Office, SAP, TMS, etc

Strong analytical and decision-making skills that facilitate swift problem resolution

Knowledge and experience in airport operations and project management

Strong communication, interpersonal, relationship building and teamwork skills

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for