Ultimate Staffing ยท 4 hours ago
Order Desk Admin
San Jose, CA
Full-time
Onsite
New Grad, Entry Level
$25/hr - $25/hrUltimate Staffing Services is actively seeking an experienced Order Desk Administrative Assistant to join their client's team in California. This role is pivotal in ensuring efficient order processing, interdepartmental coordination, and providing administrative support.
EmploymentHuman ResourcesManufacturingStaffing Agency
Hiring Manager
David Esser
Responsibilities
Process and move orders from Sales to Completions within the ERP system
Match Purchase Orders (POs) to Sales Orders (SOs) and address discrepancies
Collaborate with Sales, AR, Customer Support, and Operations for timely product delivery
Provide internal customer support and assist with distributor-related inquiries
Ensure high accuracy and attention to detail by following established processes
Cross-train with other admins for comprehensive order desk coverage
Handle confidential tasks involving HR, Finance, and Operations with discretion
Maintain and update company calendars and oversee PTO and time-off requests
Process AP invoices, manage check runs, and maintain process documentation
Draft and edit internal communications with strong grammar and clarity
Support company events and assist with development initiatives
Qualification
Required
Experience with ERP systems (AccountMate preferred, but any ERP is acceptable)
Proficiency in Microsoft Office Suite and Adobe Acrobat
Strong written and verbal communication skills
Ability to work independently and adapt to varying tasks
High level of confidentiality, consistency, and collaboration
Comfortable working onsite full-time
Preferred
Prior experience in a manufacturing or distribution environment
Familiarity with ISO certification processes
Experience supporting executive-level staff or acting as a departmental liaison
Benefits
Competitive pay and a supportive work environment.
Company
Ultimate Staffing
Ultimate Staffing specializes in clerical, administrative, customer service, and manufacturing and production positions.
Founded in 1994
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Lisa Marez
Partnership Director
Company data provided by crunchbase