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California Polytechnic State University (Cal Poly) · 6 hours ago

Executive Assistant for Administration and Finance Divisional Operations

San Luis Obispo, CA

Full-time

Onsite

Mid Level

$80K/yr - $110K/yr

3+ years exp

California Polytechnic State University (Cal Poly) is a nationally-ranked public university known for its Learn by Doing philosophy. The Executive Assistant for Administration and Finance Divisional Operations provides executive-level administrative leadership to the Senior Vice President for Administration and Finance and the senior leadership team, facilitating strategic initiatives and managing high-profile calendars and communications.

Higher Education

No H1B

Responsibilities

Provides executive-level administrative leadership to the Senior Vice President for Administration and Finance and the senior leadership team

Manages a dynamic and high-profile calendar of strategic meetings, executive briefings, and divisional priorities

Prepares detailed meeting agendas and briefing materials, facilitates timely communication, and serves as a key liaison between the SVP’s Office and senior campus and CSU system leaders

Exercises independent judgment in triaging complex issues, researching policy, and developing recommendations that contribute to the advancement of the university’s strategic objectives

Spans comprehensive administrative support functions, including procurement and financial oversight, coordination of executive travel and division-wide events, facilitation of strategic meetings, management of operational systems, and supervision of student personnel

Includes oversight of sensitive information systems, compliance protocols, and divisional communication tools

Maintains proactive and collaborative relationships with the Office of the President, Provost, Chancellor’s Office, Vice Presidents, Deans, faculty, and community leaders

Performs analysis and provides policy recommendations that require access to confidential bargaining unit negotiations information

Qualification

Customer service experiencePublic relations skillsBudgeting knowledgeProcurement proceduresFinancial reconciliationTactDiplomacyCommunicationInterpersonal skills

Required

Demonstrated customer service experience requiring a high level of diplomacy and professionalism

Demonstrated ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems

Advanced public and internal relations skills to effectively represent the university leader, engage and collaborate with internal stakeholders, and manage relationships with external stakeholders

Working knowledge of or the ability to quickly learn budgeting, expenditure tracking, procurement procedures, and financial reconciliation across both the University and auxiliary systems

Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing

Equivalent to graduation from a four-year college or university

Three years of technical or administrative experience

A graduate degree in a related field may be substituted from one-year of the required experience

Additional qualifying experience may be substituted for the required education on a year-for-year basis

Possession of a valid driver's license or the ability to obtain by date of hire

Benefits

Health, dental and vision insurance

Retirement participation in the Public Employees' Retirement System

Educational benefits for eligible employees

Company

California Polytechnic State University (Cal Poly)

Cal Poly is a nationally ranked, four-year, comprehensive public university, with approximately 17,500 undergraduate, 120 post-baccalaureate, and 900 graduate students.

Founded in 1901

San Luis Obispo, California, USA

1001-5000 employees