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ClassLink · 10 hours ago

Executive Assistant to CEO

Clifton,NJ,US

Full-time

Onsite

Senior Level

5+ years exp

ClassLink is a company dedicated to making learning accessible and engaging for students and educators. The Executive Assistant provides high-level support to the CEO, managing priorities and handling sensitive information to enhance the CEO's effectiveness and support the company's growth.

E-LearningEducationSoftware

Growth Opportunities

Responsibilities

Manage the CEO's schedule, including scheduling meetings and appointments. Coordinate and prioritize appointments, ensuring the CEO's calendar is up to date

Coordinate travel arrangements for the CEO, including booking flights, hotels, and transportation, and updating the calendar with itineraries

Schedule meetings and appointments, ensure meeting rooms are prepared, and arrange meals when appropriate. Ensure that any meeting materials are delivered to all participants in advance. Prepare meeting agendas/notes. Attend meetings with the CEO when requested, take notes, and follow up on action items as needed

Manage correspondence while helping to build and maintain relationships. Screen and prioritize emails and other correspondence, including those received outside business hours

Assist in coordinating RFPs, interns, special projects, and initiatives as assigned by the CEO. Track project deadlines, milestones, and deliverables

Organize and maintain files, records, and confidential information. Ensure all documentation/spreadsheets are accurate and up to date. Keep online files organized in office network folders and online drive folders. Conduct research as needed

Manage and maintain our headquarters in Clifton, NJ. This includes keeping our kitchen and supply room stocked and ensuring the office is always presentable for client meetings. Research and manage office contractors as needed. Assist with office design projects as needed

Build and maintain relationships with internal and external stakeholders, including employees, clients, vendors, and partners

Maintain strict confidentiality of sensitive information and handle confidential matters with discretion

Office events and annual holiday party

Qualification

Executive Assistant experienceMicrosoft Office proficiencyGoogle Suite proficiencyPMP certificationSalesForceCRMGenerative AI toolsResearch skillsDiscretionProfessionalismOrganizational skillsInterpersonal skillsWritten communicationVerbal communicationProblem-solving skillsAttention to detailTeam collaborationFlexibility

Required

Must live local to our Clifton, New Jersey office and be able to come in as needed

5+ years of executive assistant /administrative assistant experience at the senior executive level

Experience working in a fast-paced, open office space, highly techy, and collaborative environment

Excellent organizational and interpersonal skills

Strong written and verbal communication skills

Strong online research skills and ability to learn new tools quickly

Creative problem-solving and critical-thinking skills

Ability to multitask and prioritize tasks effectively

Attention to detail and a high level of accuracy

Discretion and professionalism when handling sensitive information

Ability to work independently and collaboratively in a team environment

Flexibility to adapt to changing priorities and deadlines

Highly proficient skills in Microsoft Office and Google Suite (certifications a plus)

Bachelor's Degree (graduate degree a plus)

Preferred

PMP certification

SalesForce or other CRM

Generative AI tools

Benefits

Generous Paid Time Off: 4+ weeks of vacation and 13+ paid holidays

Parental Leave: 12 weeks fully paid for all parents

Retirement: 401(k) with 0.5:1 company match

Comprehensive Health Coverage: Medical, dental, and vision plans

Insurance: Company-paid life, short-term disability, and long-term disability, plus voluntary options including supplemental life, accident, and pet insurance

Volunteer Time Off: Give back through ClassLink Cares paid volunteer days

Lifelong Learning: Tuition reimbursement for continued education

Growth & Development: Coaching and internal programs to support career and personal growth

Supportive Culture: A workplace that values curiosity, compassion, and continuous learning

Connection & Community: Annual company retreats and team events with bright, fun coworkers