My World Education · 4 days ago
School Administrator (Functional Mandarin Preferred)
Seattle, WA
Full-time
Onsite
Entry, Mid LevelMy World Education is a growing preschool seeking a highly organized Administrator who can manage the back office and assist in the classroom. The role involves overseeing enrollment, marketing, and office operations while facilitating the Kindergarten Readiness program.
Higher Education
Hiring Manager
Orien Kuang
Responsibilities
Office Management & Operations (Primary Focus)
Enrollment & Sales: You are the face of the school. You will manage the entire admissions pipeline for Preschool, Afterschool, and Summer Camp programs —responding to inquiries within 24 hours, giving tours, and securing registrations
Marketing & Outreach: Execute the school’s marketing plan by posting weekly social media updates (Instagram/Facebook), distributing flyers, and managing community outreach
Tuition Support: Assist families with setting up their ProCare accounts for auto-pay, manage invoices, and handle routine billing inquiries
Recruiting & HR Logistics: Support the hiring team by posting job ads, filtering initial resumes for basic requirements, and scheduling interviews for the Directors. Handle staff onboarding (I-9s, background checks) and daily scheduling
Facilities, Inventory & Events: Order school supplies and snacks within budget. Coordinate logistics for school events (e.g., graduations, cultural festivals) including RSVPs, food orders, and setup
Compliance: Ensure all DCYF licensing files are audit-ready (immunizations, fire drills, staff files)
Communication: Manage the school’s email inbox and phone line, acting as the primary point of contact for parents to filter non-urgent issues before they reach the Director
Program Facilitation (Secondary Focus)
English Preparedness: Deliver a set curriculum for "Kindergarten Readiness" (Reading/Writing basics) to our older students for one hour daily
Operational Support: Supervise "Mudroom" transitions (getting kids into gear) and cover staff lunch breaks during nap/quiet time
Qualification
Required
Detail-Oriented Task-Finisher
Highly organized Administrator
Experience: Previous administrative, office manager, or operations experience is required
Education: High School Diploma required
Mandarin: playground Level
Preferred
Functional / Conversational Mandarin
Bachelor's degree in Business, Communications, or related field preferred
Company
My World Education
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase