Topaz HR · 19 hours ago
Data Entry Specialist
Cartaret, NJ
Full-time
Onsite
Mid Level
$80K/yr - $80K/yrTopaz HR is representing a client that specializes in packaging solutions for international retailers. They are seeking an experienced and organized Data Entry Specialist to manage and accurately review various data points, ensuring timely and precise data entry within a collaborative team environment.
Human Resources
Responsibilities
AP processing / data entry
Enter invoices/credits accurately and timely
Ensure correct vendor, terms, dates, PO/receiving match (if applicable), and coding
Maintain clean documentation for approvals and audit trail
Vendor statement reconciliation
Compare vendor statements to your AP aging/open items
Identify what’s missing on either side (unposted invoices, unapplied credits, misapplied payments, duplicates)
Discrepancy resolution
Investigate variances (pricing differences, short shipments, tax/freight, duplicate invoices, credit not received, payment not applied)
Coordinate internally with purchasing/receiving/operations and externally with the vendor
Drive items to closure (credit issued, invoice corrected, payment corrected, etc.)
Vendor communication / relationship management
Act as the point person for vendor billing questions
Request backup, confirm balances, obtain missing invoices/credits
Prevent escalation (holds, COD terms, collections)
Accounting fundamentals: GL understanding
Code invoices to the correct GL accounts, departments, locations, projects, etc
Understand what the coding impacts (expense classification, COGS vs OPEX, accruals)
Budget awareness
Know how expenses hit budgets and flag anomalies
Support managers by identifying “unexpected” spend or miscodes
Not typically “owns the budget,” but helps keep reporting clean and spending visible
Qualification
Required
Ability to manage multiple tasks and offer deliverables in a timely manner
Experience with data entry and/or invoicing software
High attention to detail with strong organizational skills
Strong oral and written communication skills
Ability to work independently and as part of a team
Preferred
Prior experience in data entry, clerical, and/or administrative roles is a plus
Certifications in data management, office administration, and/or computer applications is a plus
Company
Topaz HR
At Topaz HR, we don’t just advise you on what to do—we get it done.
Founded in 2019
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Mendy Oppenheim, EA, CPSP
CEO
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