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St. Joseph's Health · 2 days ago

Executive Assistant

Syracuse, NY

Full-time

Onsite

New Grad, Entry Level

$21.37/hr - $33.13/hr

St. Joseph's Health is a healthcare organization dedicated to compassionate care. They are seeking an Executive Assistant to support senior management with administrative tasks, manage executive calendars, and ensure the efficient operation of the administrative office.

Health CareHospitalMedicalNon ProfitPrimary and Urgent Care

Responsibilities

Prepare and edit correspondence, presentations, reports, and other documents on behalf of senior executives

Coordinate and prioritize incoming requests, emails, and phone calls, ensuring timely responses and follow-up actions

Anticipate the needs of senior executives and proactively address any administrative challenges or issues

Take initiative in managing all meeting logistics, including preparing meeting spaces, ensuring technology functions smoothly and maintaining a clean, professional environment with minimal oversight

Collaborate with other members of the administrative team to ensure seamless coordination and support across the organization

Handle confidential information with discretion and professionalism, maintaining the highest standards of confidentiality and integrity

Take meeting minutes and author correspondence and / or replies to correspondence

Proven experience providing executive-level support to executives in a fast-paced environment

Exceptional organizational skills and the ability to prioritize and manage multiple tasks simultaneously

Strong attention to detail and the ability to produce high-quality work with accuracy and efficiency

Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels of the organization

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications

Ability to maintain confidentiality and handle sensitive information with discretion and professionalism

Flexibility and adaptability to changing priorities and deadlines

Strong problem-solving skills and the ability to anticipate needs and proactively address issues

Professional demeanor and the ability to represent the executives and the organization with integrity and professionalism. Timeliness, thoroughness, accuracy and the quality of written and spoken communications are required

A dedication to our value system that promotes kindness, inclusion and teamwork

Qualification

Microsoft Office SuiteExecutive-level supportNotary Public certificationOrganizational skillsCustomer service orientationCommunication skillsProblem-solving skillsConfidentiality

Required

Under the direction of senior management, assist in the completion of administrative tasks

Maintain a close working relationship with executive personnel and ensures the efficient operation of the administrative office

Manage and coordinate executive calendars, including executive meetings, committees and monthly board meetings, including agenda creation, meeting logistics, and preparation of meeting materials

Make decisions and good judgement and discretion in dealing with the public in a tactful and diplomatic manner

Communicate with a large number of technical and professional personnel within the network and the greater community

Handle several situations at one time and gives evidence of a good command of business procedures

Must maintain confidentiality

Flexibility in working hours is required