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Contra Costa Community College District · 7 hours ago

Administrative Assistant III (TEMP)

Pittsburg, CA

Full-time

Onsite

Mid Level

$21.76/hr - $21.76/hr

3+ years exp

Contra Costa Community College District is seeking an Administrative Assistant III to perform complex clerical and administrative duties for the assigned office. The role involves coordinating activities, assisting staff and students, maintaining records, and preparing reports within the department.

EducationHigher Education

Responsibilities

Acts as a liaison between campus employees and the public to coordinate activities; answers phones and screen calls; schedules appointments; provides general departmental information, documents, and forms

Assists or gives guidance and general information to staff, students and the public in navigating departmental processes

Assists in planning and scheduling department activities; researches and provides direction on questions pertaining to policies and procedures

Performs routine personnel, budget, and payroll functions for assigned department; develops and initiates a variety of files and records such as payroll, budget and attendance

Examines and verifies fiscal records and expenditures; maintains budget records; reconciles budget accounts to ensure accuracy; receives purchasing invoices; arranges for payment of appropriate purchases

Receives, classifies, reconciles, interprets, consolidates, and/or summarizes documents and information

Maintains department/office records and fiscal information for control purposes, such as student and employee databases, transcripts, correspondence, tests, advisory certificates and probation reports

Researches and prepares reports and analyses within prescribed guidelines, including statistical reports, drawing data from a variety of both internal and external sources

Prepares and proofreads a wide variety of documents such as course proposals, confidential memoranda, exams, class outlines, reports, schedules, and letters; organizes and maintains internal records and filing systems

Operates a variety of office equipment, including photocopier, calculator, and computer

May notify students of and post canceled classes

Dispatches service requisitions; determines and assigns priorities of requests

May serve as Secretary to a committee; prepares agendas; schedules facilities; records and prepares minutes

Performs related duties as assigned

Qualification

Clerical dutiesMicrosoft Office SuiteBudget managementReport preparationCustomer serviceData analysisCommunication skillsOrganizational skills

Required

Three (3) years of experience performing broad and varied complex clerical and administrative duties

Possession of a high school diploma / GED or the equivalent with some college coursework

Knowledge of modern office procedures, practices and technology/equipment

Knowledge of modern software applications (Microsoft Office Suite, etc.)

Knowledge of English usage, grammar, spelling, punctuation and vocabulary

Skill to keyboard with accuracy

Skill to perform responsible clerical work with accuracy and speed

Skill to meet multiple established timelines and deadlines without immediate supervision

Skill to learn and interpret District or college rules, laws, and policies, and apply them using good judgment in a variety of procedural situations

Skill to communicate effectively, both orally and in writing

Skill to make mathematical calculations quickly and accurately

Skill to serve students, staff and colleagues in a helpful, empathetic, professional manner

Skill to establish and maintain cooperative work relationships with those contacted in the performance of required duties

Skill to apply general rules, policies and procedures of the departmental/office to which assigned

Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties