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Expert Institute · 10 hours ago

HR & OFFICE MANAGER

Milwaukee, WI

Full-time

Onsite

Mid Level

3+ years exp

Expert Institute is a high-performance, results-driven company focused on exceptional service and innovation. They are seeking an experienced HR & Office Manager to support the HR team and senior leadership by managing operational tasks, ensuring efficient office operations, and enhancing employee experience.

ConsultingInformation TechnologyLaw EnforcementLegalLegal Tech

Responsibilities

Serve as an administrative partner to the HR team, owning scheduling, coordination, and day-to-day operational tasks that increase HR’s effectiveness

Provide direct administrative support to the CEO, President, and CHRO, including calendar coordination, meeting logistics, follow-ups, and ad-hoc requests

Manage candidate scheduling, outreach, confirmations, and interview logistics with a high level of professionalism and discretion

Support expense management, invoice processing, vendor billing, and light budget tracking for HR and office operations

Maintain, document, and continuously improve processes, procedures, and workflows

Own daily operations of the Milwaukee office (with support for NYC as needed), including supplies, snacks, catered lunches, and vendor ordering

Act as the primary point of contact with building management for maintenance, access, parking, and facilities coordination

Manage office vendors and service providers, ensuring consistent quality and accountability

Maintain a clean, organized, and professional office environment that supports productivity

Support local onboarding by preparing workstations, coordinating equipment, and ensuring a smooth first-day experience

Help oversee office safety, access protocols, and emergency procedures

Plan and execute in-office events, celebrations, and cultural moments with minimal oversight

Support larger company events such as leadership meetings, sales summits, and holiday gatherings

Provide logistical support for Marketing and Sales events, including inventory tracking and shipping

Coordinate preparation and shipment of materials for trade shows and conferences

Manage incoming and outgoing shipments and ensure materials are accounted for and replenished as needed

Maintain accurate headcount tracking, desk assignments, and seating plans

Act as a professional, welcoming presence for employees and visitors

Qualification

HR coordinationExecutive supportOffice operationsGoogle WorkspaceMicrosoft OfficeProject managementService-orientedDependableDiscretionCommunicationOrganizational skills