San Francisco Bay University · 8 hours ago
Senior Administrative Assistant
Fremont, CA
Full-time
Hybrid
Mid, Senior Level
$85K/yr - $100K/yr
3+ years expSan Francisco Bay University (SFBU) is a nonprofit, WASC-accredited institution located in Fremont, California, focused on providing inclusive and innovative education. The Senior Administrative Assistant will provide high-level administrative support to cabinet members, managing tasks such as calendar scheduling, budget coordination, and event planning.
EducationHigher Education
Responsibilities
Executive & Operational Support
Calendar Management: Facilitate precision scheduling for three Cabinet members, prioritizing high-stakes meetings and complex travel logistics
Information Management: Create, secure, and maintain vital digital records; draft executive correspondence and presentations with a focus on impactful messaging
Quality Assurance: Audit all departmental documentation for accuracy, institutional alignment, and clarity before final submission
Financial & Data Stewardship
Budget Coordination: Manage departmental budgets, including expense tracking, compliance monitoring, and generating strategic financial reports
Data Intelligence: Perform high-volume data entry and conduct time-sensitive research, presenting findings in visually engaging formats (e.g., Tableau or Canva) to inform leadership decisions
Project & Event Coordination
Initiative Tracking: Utilize project management tools (Jira, Asana, or Trello) to monitor timelines, budgets, and deliverables for cross-departmental initiatives
Event Management: Execute logistics for external relations events, committee work, and special team initiatives with a solutions-focused approach
Compliance & Office Governance
Regulatory Support: Maintain office compliance and records management; obtain a Notary Public license within 90 days of hire
Professionalism: Act as a welcoming and professional liaison for visitors and stakeholders across all digital and physical channels
Qualification
Required
Education: Bachelor's degree in a relevant field
Experience: 3–5 years of progressive administrative experience (or an equivalent blend of training and education)
Professionalism & Discretion: Proven ability to safeguard highly sensitive and confidential information
Student-Centric Sensitivity: A commitment to serving students from diverse socioeconomic, academic, and cultural backgrounds
Technical Proficiency: Advanced: Microsoft Office Suite, Google Workspace, Adobe Acrobat, Zoom, and DocuSign
Technical Proficiency: Familiarity: Tableau, Salesforce, Canva, and modern Project Management/Financial software
Adaptability: A proactive 'growth mindset' with the ability to pivot priorities in a high-volume, fast-paced environment
Preferred
Advanced Degree: Master's degree in Business Administration, Public Administration, or Higher Education
Sector Expertise: Previous experience in a Higher Education environment
Company
San Francisco Bay University
Provide quality higher education in the field of Business Administration, Computer Science, & Electrical Engineering
51-200 employees
H1B Sponsorship
San Francisco Bay University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (1)
2023 (1)
2022 (1)
Funding
Current Stage
Growth StageRecent News
Seattle TechFlash
2025-09-12
Company data provided by crunchbase