Alcami Corporation · 10 hours ago
Sr. Administrative Assistant
Durham, NC
Full-time
Onsite
Mid, Senior Level
4+ years expAlcami Corporation delivers reliable solutions that unlock the potential of transformative medicines. The Sr. Administrative Assistant is responsible for providing administrative support across multiple locations, coordinating client visits, and maintaining effective communication with leadership and employees.
Pharmaceuticals
Responsibilities
Assists multi-site management with daily tasks and activities and supports special projects as needed
Schedules appointments, makes travel arrangements, and prepares expense reports
Coordinates and serves as the single-point person for all existing and prospective customer visits; includes modeling a passion for customers for a positive first impression the minute visitors enter our facilities
Maintains the client prospect calendar on the company’s intranet site (ePulse) with current and accurate information, and coordinates with Program Management, Sales and Business Development, and site SLT
Facilitates site visitors through the check-in processes and communicates with assigned contact
Schedules and coordinates interviews for candidates. Sends new hire announcements
Coordinates activities between departments and outside parties
Interacts with employees at all organizational levels to gather information and coordinate activities and assists with event planning
Requisition required supplies for the site supported
Handles all incoming phone calls and documents all calls
Composes and proofs all correspondence, including letters, and reports, prior to distribution
Prepares presentation materials for departmental management
Performs all receptionist duties for the facility
Ensures timely completion and compliance with cGMP and all other relevant company training requirements
Other duties as assigned
Qualification
Required
Bachelor's degree with 4+ years of related experience, or Associate's degree with at least 6+ years experience, or High School diploma with 10+ years experience
Strong interpersonal and communication skills
Strong written and oral skills
Willingness to collaborate with other team members
Understanding of company operations, policies, and procedures
Understanding of business and office practices
Understanding of departmental activities and practices
Expert knowledge of Microsoft Office including Word, Excel, and PowerPoint
Able to handle multiple projects simultaneously
Ability to provide support for multiple individuals and teams
Consistently demonstrates honesty and integrity through personal example
Follows all safety policies and leads by example a safety-first culture
Produces high quality work products with a focus on first time right
Complies with the company code of conduct and policies and regulatory standards
Thinks strategically. Quickly identifies and acts on opportunities. Considers the downstream impact. Seeks to understand the why. Focuses on work that matters
Develops organization and others. Takes ownership to develop self and others. Seeks out new opportunities and experiences for continuous learning
Acts decisively. Makes and acts on decisions quickly. Makes decisions with the customer and their patients in mind. Meets commitments with a sense of urgency. Seeks ways to be more efficient
Drives performance. Holds self and others accountable. Delivers results first time right. Never settles for status quo. Willing to have tough conversations. Asks for feedback and takes action to improve
Passion for customers. Listens to understand. Asks the right questions. Gets to the heart of the matter and uses that insight to provide value
Works collaboratively. Seeks out the experience of others with the aim for better results. Open minded regardless where ideas originate. Flexible and easy to work with
Company
Alcami Corporation
Alcami is a US-based contract development and manufacturing organization headquartered in NC with 45+ years of experience advancing pharmaceuticals and biologics from development to delivery.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase