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Xanitos, Inc. · 1 month ago

Office Manager Environmental Services

Redwood City, California, United States

Full-time

Onsite

Mid Level

$72K/yr - $80K/yr

Xanitos, Inc. is a management company providing hospital housekeeping and patient transport services, and they are seeking a 1st Shift Environmental Services Office Manager at Kaiser Permanente in Redwood City, CA. The role involves assisting in the management of accounts, scheduling personnel, monitoring inventory, and ensuring staff training and compliance with operational standards.

AutomotiveHealth CareHospitalJanitorial Service

Responsibilities

Participate in staff selection process. Interview candidates as needed. Schedule days off, holidays, and vacations, ensuring that the account's needs are met in accordance with hours and position control

Assign personnel to established work areas or project duties

Conducts quality assurance checks and manages materials inventory as well as general use of equipment

Ensure that staff receives proper orientation, initial training, and ongoing education

Provide individual guidance and motivation to staff to enable each one to perform to his/her fullest potential

Discipline associates when necessary according to progressive disciplinary guidelines

Prepare associate disciplinary and variance reports and conduct follow-up investigation as needed, reporting findings to Account Manager. Prepare disciplinary action notices and conduct follow-up as required. Conduct disciplinary meetings with associates with guidance from the Account Manager

Maintain an environment that is in sanitary, attractive, and orderly condition

Demonstrate and promote Xanitos' culture, values, and management philosophy

Demonstrate quality leadership in meeting performance plans

Qualification

Payroll ManagementHealthcare ComplianceTimekeeping SystemsUnion CBAs ExperienceAttention to DetailWindows Software ProficiencyCommunication SkillsConfidentiality

Required

Employees in Healthcare are required to be fully vaccinated against COVID-19 as a term and condition of employment at Xanitos, absent a legally required Medical or Religious exception, and are required to report their vaccination status and upload proof of vaccination via a secure online portal

High School diploma, GED, or equivalent required

Flexibility to work some differing shifts and variable hours

Payroll & Admin Experience Required

Knowledge of wage and hour laws, healthcare differentials, overtime, on-call, and shift premiums

Proficiency with payroll and timekeeping systems (e.g., UKG, Kronos, ADP, Workday)

Ability to manage high-volume payroll cycles accurately and on deadline

Strong attention to detail, communication skills, confidentiality, and compliance with regulatory requirements

Proficient in the use of Windows based office software