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tonies® · 1 day ago

Executive Assistant to GM, North America

United States

Full-time

Remote

Mid Level

tonies is the globally leading interactive audio platform for children, and they are seeking a highly skilled Executive Assistant to support their GM North America and global Chief Revenue Officer. The role requires a proactive individual who can manage complex calendars, coordinate travel, and handle confidential information while interacting with global team members.

AudioAudiobooksEdTechEducationMusicSoftware

Hiring Manager

Reynold Lewke

Responsibilities

Manage and maintain the executive's complex calendar, scheduling meetings, appointments, and travel arrangements

Coordinate and plan domestic and international travel, creating seamless logistics for a globally traveling executive

Handle confidential and sensitive information with discretion

Prepare and edit correspondence, communications, presentations, and other documents

Conduct research, compile data, and prepare reports for consideration and presentation by the executive

Liaise with internal and external stakeholders, acting as a gatekeeper and point of contact

Organize and coordinate executive team meetings, including preparing agendas and minutes

Oversee special projects and initiatives as directed by the GM North America

Assist in the preparation of financial statements, invoices, reports, memos, letters, and other documents

Act as a strategic partner to the GM North America, proactively helping to prioritize time, meetings, and critical business decisions

Coordinate across global leaders to ensure cross-functional alignment and consistent follow-through on initiatives

Prepare high-level briefs, agendas, and executive summaries for key leadership forums and decision-making bodies

Track actions, commitments, and follow-ups across the Leadership Team and global stakeholders to maintain accountability

Lead and facilitate key meetings as needed, including All-Hands, Omnichannel Sales reviews, and Leadership Team check-ins, keeping the group on task and focused

Manage the end-to-end planning and execution of major executive events, including Leadership Offsites, Market Visits, and organizational town halls

Develop and design complex presentations and strategic documents that clearly articulate the leader's goals and business strategy

Monitor and manage the GM North America’s to-do list, verifying all tasks are completed and deadlines are met through persistent follow-up

Receive and synthesize input from other departments, briefing the GM North America on what is needed and that all departmental requests are addressed

Serve as a feedback loop for the organization by relaying employee or coworker insights to the GM North America and suggesting actionable improvements

Qualification

Executive Assistant experienceOrganizational skillsTime-management skillsMicrosoft Office SuiteCommunication skillsGoogle software proficiencyHandling travel arrangementsWork independentlyConfidentiality