Seattle University · 8 hours ago
Senior Administrative Assistant
USA
Full-time
Onsite
Mid, Senior Level
$24/hr - $25.50/hr
2+ years expSeattle University is committed to being an innovative Jesuit and Catholic university, and they are seeking a Senior Administrative Assistant for their Student Health Center. This role involves providing a wide range of administrative support while ensuring efficient patient flow and serving as the first point of contact for students and parents.
EducationTrainingTutoring
Responsibilities
The primary point of contact at the reception includes interaction with students, staff, and faculty both in person and on the phone
Monitor and respond to SHC email and voicemail messages to main number
Must have knowledge of the most current information about the immunization policy, release of records, and student health insurance plan and waiver policy
Management of postal mail
Taking/routing messages to providers
Manage patient schedule in electronic health record (Medicat) including scheduling appointments with necessary patient instructions, cancel appointments, and check in and out management
Learn and become proficient with multiple aspect of the electronic health record (Medicat): patient management module, immunization compliance management module, and portions of visit charting module (preferred name, patient summary, all notes, tasks, progress notes, phone messages, scanning records)
Money management at front desk including reports and end of day reconciliation
Ordering and management of office supplies
Records management includes records releases, referrals and scanning into EHR
Maintenance work orders
Immunization Compliance Management as delegated
Opening and closing clinic responsibilities for the waiting room, administrative front desk, and bathroom
Updating and maintenance of SHC website and Instagram page
Communicate regularly with clinic administration and actively participate in team meetings for effective problem solving and communication
Regular and predictable attendance and punctuality
To be able to perform the above essential duties and responsibilities as well as other duties as assigned by clinic administration under minimal supervision
Qualification
Required
Ability to multitask and maintain composure during stressful situations. Must be able to prioritize activities and accomplish multiple tasks in a fast-paced work environment
Able to work independently and as a team with excellent problem-solving and communication skills
Effectively communicate with clinic staff around clinic flow and if help is needed
Promotes positive patient relations maintaining confidentiality, privacy, and dignity
Commitment to diversity and the university's mission, vision, and values
Computer skills with ability to utilize and navigate between multiple systems. And experience with electronic medical record keeping, including documenting, and maintaining patient care record
Excellent attendance
High School diploma or equivalent (GED)
Two or more years administrative office support experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above
Computer skills including Microsoft Word, Excel, Outlook, and PowerPoint
This position requires a criminal history background check
Preferred
AA degree preferred or equivalent experience
Three (3) or more years of administrative support experience
Experience in healthcare
Experience with word-processing, data entry, report generation, spreadsheets, and website maintenance skills as well as keen attention to accuracy and detail
Benefits
Choose from three different medical plans, a dental, and vision insurance programs.
Protect your income with life, short & long-term disability coverage.
Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%.
100% paid tuition benefits for the employee and dependents.
A subsidized transportation benefit.
A wellness program with free access to an onsite fitness facility.
A wide variety of campus events.
Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave.
Company
Seattle University
Seattle University, commonly referred to as Seattle U, is a Jesuit Catholic university located in Seattle, WA
501-1000 employees
H1B Sponsorship
Seattle University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (11)
2024 (12)
2023 (12)
2022 (7)
2021 (12)
2020 (10)
Funding
Current Stage
Late StageTotal Funding
$1.5MKey Investors
National Science Foundation
2022-10-05Grant· $1.5M
2022-03-02Grant
Leadership Team
Chris Liew
Vice President for Strategic Initiatives
Eduardo Peñalve
President
Recent News
2025-10-16
2025-09-01
Company data provided by crunchbase