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Hinshaw & Culbertson LLP · 1 day ago

Litigation Secretary

Chicago, IL

Full-time

Onsite

Mid, Senior Level

5+ years exp

Hinshaw & Culbertson LLP, a leading national law firm, is seeking a litigation secretary for the Chicago office to provide comprehensive legal and administrative support to a team of attorneys. The role involves preparing legal documents, maintaining databases, managing calendars, and providing excellent client service while ensuring confidentiality.

Law Practice

Growth Opportunities

Responsibilities

Prepares, edits, files and may compose legal documents, including but not limited to, letters, memoranda, pleadings, motions, discovery, agreements, subpoenas and other legal documents as required by the practice area

Files documents with the courts, including e-filing

Transcribes from electronic dictation program, tapes and/or handwritten documents

Updates and maintains databases that include e-mail lists, iCreate info and client matter lists

Screens telephone calls and/or take messages when needed

Reviews and processes all incoming mail

Opens new files, checks conflicts of interest, maintains client and general files

Conducts periodic review of files for possible closure/off-site storage

Greets clients and visitors

Interacts with clients, counsel, court personnel and others

Maintains professional appearance and demeanor

Maintains good public relations and customer service with clients

Maintains confidentiality of attorney-client relationship

Establishes and maintains calendar and deadline reminder systems

Records court dates, deposition dates, etc

Works with attorneys, paralegals and secretaries and docketing personnel to ensure accuracy of calendar

Schedules appointments and makes business travel arrangements

Communicates with administrative support by apprising of deadlines, attorney travel plans, etc

Provides administrative support including vendor invoice processing and expense reimbursements

Other related duties and special projects as assigned

Qualification

Civil defense litigationCourt rulesLegal document preparationSoftwareOrganizational skillsCustomer service skillsInterpersonal skills

Required

High School diploma or equivalent required; Bachelor's degree preferred

Minimum of five years of legal secretarial experience is required; civil defense preferred

Strong organizational skills; ability to prioritize and manage numerous tasks and complete them under time constraints

Knowledge of State and Federal court rules (including e-filing) and local rules, where applicable, pertaining to litigation procedures, requirements and practices (including trial, mediation and arbitration)

Knowledge of or ability to learn office procedures, rules and regulations

Knowledge of and demonstrated proficiency in computer programs and relevant software applications including Outlook, Word, Excel, PowerPoint, iManage, Chrome River and Adobe

Ability to effectively and accurately communicate orally and in writing; correctly apply departmental rules, complex regulations and procedures; maintain a high degree of confidentiality and attention to detail; work well under pressure and time sensitive situations; proofread and perform editing of routine and complex documents; transcribe legal documents, correspondence and reports from written drafts or dictation at a level of 70 wpm; organize solve problems and work well within a team environment; incur overtime in order to perform the essential duties of the position; may require irregular hours

Interpersonal and customer service skills necessary to professionally communicate with and effectively follow instructions from a diverse group of clients, external entities, attorneys, management and staff