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Texas Health and Human Services · 5 hours ago

Area Coordinator

Terrell, TX

Contract

Onsite

Entry, Mid Level

$2,953.25/mo - $4,365.66/mo

2+ years exp

Texas Health and Human Services is committed to positively impacting the lives of Texans. The Area Coordinator position involves performing administrative duties to support unit operations, including record-keeping, communication with stakeholders, and organizing meetings.

Health Care

Responsibilities

Establish, track, and maintain internal record-keeping systems, ensuring all files are accurate, up-to-date, and securely stored

Manage confidential documents with discretion, facilitating the creation, transmission, reproduction, and appropriate distribution of records in compliance with agency policies and regulations

Serve as a key point of contact by communicating professionally and effectively with the public, internal staff, government agencies, and private organizations

Provide timely responses to inquiries regarding agency rules, regulations, policies, and procedures while maintaining a positive and service-oriented approach to stakeholder engagement

Obtains equipment, services, and supplies needed by the department by maintaining an inventory of office supplies, furniture, and equipment, determining the appropriate method to pay for goods or services purchased by the department following policy and procedures, and utilizing the appropriate process

Organize and coordinate meetings, conferences, and seminars by scheduling, preparing agendas, arranging logistics, and ensuring all necessary materials are available

Facilitate communication before, during, and after events, providing documentation and follow-ups to support successful outcomes

Handles travel arrangements, requests, and vouchers for reimbursement

Monitor and initiate purchases of office supplies, training materials, conference registrations

Gather, review, and analyze documents and data to provide technical assistance and administrative support

Prepares and routes reports and forms to Director and/or Area leadership to obtain approval, via electronic signature

Compiles and reviews studies and other documents to ensure quality, accuracy, and compliance with facility and department guidelines

Assist in compiling information for audits, compliance checks, and other reporting needs

Maintain structured and efficient filing systems to support easy retrieval and secure storage of documents

Manage incoming and outgoing communications by answering phone calls, distributing mail, and directing inquiries to appropriate personnel

Coordinate workflow between different organizational units, order office supplies and equipment, and ensure the office environment remains organized and functional

Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation

Qualification

Record keepingMicrosoft OfficeWritten communicationVerbal communicationTime managementConfidentialityProofreadingAdministrative proceduresTeamwork

Required

At least two (2) years' experience in a professional support role

Knowledge of office practices and administrative procedures

Knowledge of business English, spelling and grammar

Knowledge of state travel policy and procedure

Knowledge of record keeping and filing systems

Knowledge of HIPPA laws

Skilled in written communications

Skilled in proofreading and editing

Skilled in verbal communications

Skilled in time keeping

Skilled in Microsoft office products

Ability to implement administrative procedures and to evaluate their effectiveness

Ability to interpret rules, regulations, policies, and procedures

Ability to communicate effectively and to train others

Ability to work independently and as a team member

Ability to manage multiple projects while meeting timelines

Ability to prepare correspondence, forms and requisitions

Ability to maintain confidential information and secure documents

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE)

Males between the ages of 18-25 must be registered with the Selective Service

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility

Flexibility in work hours may be required for this position

The position may be required to work overtime and/or extended hours

Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required