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MidAmerica Nazarene University · 22 hours ago

Arts & Humanities Administrative Coordinator

Kansas - Olathe, KS

Full-time

Onsite

New Grad, Entry Level

MidAmerica Nazarene University (MNU) is a private, liberal arts university that seeks to educate students to serve with purpose. The Arts & Humanities Administrative Coordinator will provide general office coordination and support for the Department of Arts & Humanities, ensuring effective communication, logistical support for events, and maintaining departmental records.

Higher Education

Responsibilities

Assist the department chair with administrative duties, including:

Communicate daily with department chair and manage their calendar, including scheduling appointments

Communicate as necessary with campus offices and departments

Act as a resource for department students and adjuncts

Prepare academic course schedule, maintain adjunct and faculty contract workbook, file adjunct contracts, manage adjunct hire documents, etc

Revise music student handbook (annually), NASM Accreditation reports and annual HEADS report

Assist the public, faculty, staff and students with inquiries via phone, e-mail or in person to both the Bell Center and department

Organize scholarship audition days and coordinate all communications with prospective students, including the oversight of student worker help

Prepare music forum programs and communicate with performers and faculty

Maintain facility office supplies and assist with ordering music, supplies, equipment, and processing of VISA billing, invoices, requisitions and budget oversight

Record and archive minutes for department faculty meetings

Assist with departmental travel arrangements (faculty and ensembles)

Oversee department student workers and enlist student volunteers for department events and audition days

Support recital and other department events

Maintain accurate records of the department including syllabi collection, equipment management, faculty meeting notes, scholarship awards, department calendar, building and room access and key management, student files, creation and storage of performance programs, communication lists, accreditation and compliance documentation, and other duties as assigned by the department chair

Coordinate all scheduling for the department, including jury schedule, adjunct teaching studio schedule, group studio schedule, and additional academic room needs in communication with Bell Center coordinator and department chair

Perform general office duties including mail, printing, answering phone

Manage and oversee the MNU Community Arts Academy in coordination with the Department chair and Bell Center coordinator

Process payment and billing collections

Coordinate schedule of lessons with instructors utilizing scheduling software

Communicate with instructors, students, and families regarding scheduling, payments, and general information

Maintain records, budgets, and data related to students and instructors in the academy

Assist the Chair of the Friends of the Performing Arts organization

Scheduling and management of receptions and meetings

Working collaboratively with the Bell Center coordinator in printing and mailing tickets

Collaborate University Advancement regarding ongoing communication with members and prospective members

Maintain membership records and data

Qualification

Microsoft Office SuiteOrganizational SkillsCommunication SkillsMulti-taskingInterpersonal SkillsMusic TerminologyAttention to DetailWork Under PressureFlexibility