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Kennedys · 7 hours ago

Administrative Assistant

Miami, FL

Full-time

Onsite

New Grad, Entry Level

Kennedys is seeking a detail-oriented and proactive Administrative Assistant to support their Florida team with electronic document processing and general administrative functions. The role focuses on document management and e-filing while providing operational support to ensure continuity of workflow during high-volume periods.

AdviceConsultingLegalProfessional Services

Responsibilities

Process incoming electronic documents and mail by downloading, renaming, and saving them to the correct iManage matter and subfolder

Review legal and administrative materials to determine appropriate filing locations

Distribute incoming electronic mail and documents to assigned attorneys

Ensure documents are filed promptly and are accessible where and when they are needed

Maintain electronic files, ensuring they are consistently updated and well organized

Provide as-needed coverage to other teams to support workflow continuity

On a supplemental basis, provide general administrative support to Legal Assistants, including backup calendaring support when needed

Assist with case-related administrative tasks during high-volume periods

Support office operations by assisting with sorting, logging, and distributing physical mail

Provide limited facilities support as needed to maintain smooth day-to-day operations

Serve as reception support when required, including greeting visitors and handling incoming calls

Qualification

Microsoft Office SuiteDocument managementIManage experienceOrganizational skillsCommunication skillsTime managementProblem-solvingAttention to detailSelf-starterOpenness to feedback