Visual Effects Society · 6 days ago
Executive Assistant
Los Angeles, CA
Part-time
Hybrid
Mid Level
$31.25/hr - $36.06/hrThe Visual Effects Society (VES) is a global honorary society championing the innovative and creative realm of visual effects across all entertainment domains. The Executive Assistant will provide administrative support for the leadership, managing schedules, coordinating communications, and overseeing special projects.
Music
Responsibilities
Manage the Executive Director's calendar, meetings, and logistics for internal and external meeting and events
Travel arrangements and expense reporting
Annual calendar coordination
Day-to-day support for the Executive and Associate Director
Prepare meeting materials including agendas, presentations, and briefing documents
Proactively research and prepare information to anticipate the Executive Director and Associate Director’s needs
Event coordination and support
Preparing and sending correspondence
Meeting minutes and tracking next steps and deadlines
Interacting with Board of Directors and potential interface with Board Chair
Assist with special projects and organizational initiatives, including occasional personal/adhoc projects
Maintain confidentiality and exercise sound judgment in all matters
Qualification
Required
Education: Bachelor's degree or equivalent experience required
Knowledge of and/or willingness to be trained in: WordPress, Acrobat and Photoshop
A clean driving record, with your own reliable car and your own auto insurance
Understanding of the entertainment industry is a plus
Proactive self-starter with meticulous attention to detail and pride in your work product
Exceptional organizational and time management abilities with proven capacity to manage multiple tasks and priorities simultaneously
Strong interpersonal skills and team-oriented mindset; able to build relationships and work effectively with diverse teams and external partners
Great written and verbal communications
Proficient in Microsoft Office, including Excel, Word and Google sheets, calendar management tools, and virtual collaboration platforms (e.g., Zoom, GoogleMeet)
Administrative experience and able to type 50 WPM
Familiarity with booking travel
Able to manage deadlines and deliver work on time
Someone who can think through a project before they work on it. Strategically as well as tactically focused. Works ahead of schedule and uses proper planning. Able to work with a lot of personalities
Ability to remain calm and focused under pressure and pivot as priorities shift
Must have experience working successfully in a hybrid role
Confidentiality is critical
Professional but friendly demeanor
May interact with the Board of Directors
Initiative and ability to think creatively and work with a sense of urgency
Familiarity and/or interest in learning AI tools
Willing to occasionally work after hours for Board meetings and urgent requests
Preferred
Phenomenal written and verbal communication skills
Adaptable and flexible; comfortable with ambiguity and shifting priorities
Genuine interest in the VFX industry
Energetic, positive mentality with a strong work ethic
Non-profit or professional association experience is a plus
Company
Visual Effects Society
The Visual Effects Society is the entertainment industry's only organization representing the full breadth of visual effects practitioners including artists, technologists, model makers, animators, educators, studio leaders, supervisors, PR/marketing specialists and producers in all areas of entertainment from film, television and commercials to music videos and games.
Founded in 1997
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase