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University of Southern California · 7 hours ago

Operations Coordinator (Resource Employee)

Los Angeles, CA

Contract

Hybrid

New Grad, Entry Level

$30/hr - $30/hr

University of Southern California is seeking an Operations Coordinator to support their Summer Programs. The role involves document processing, managing academic field trips, and overseeing student worker hiring, while ensuring smooth operations in preparation for the upcoming summer sessions.

EducationHigher EducationUniversities

Growth Opportunities

Responsibilities

Support in collecting immigration materials from international students, requesting I-20s on their behalf, and regularly communicating with them about tasks and deadlines

Provide assistance in student registration and billing

Help ensure that all staff and faculty are compliant with Youth Protection requirements and HR procedures

Participate in the following operational events - staff/student worker trainings, student check-in day, International Student Verification, and TB testing

Perform other duties as assigned

Serve as the operations liaison to faculty, checking in routinely to see what may be needed or what additional support or information could be helpful to provide

Be part of the Summer Leadership Team, attend all team meetings, and proactively work to share relevant academic/classroom experiences and faculty information with the leadership team

Coordinate academic field trip arrangements for 27+ summer program courses, including but not limited to purchasing tickets, managing lunch arrangements and bus transportation. A priority of this position is to ensure that plans are within each course’s budget

Compose correspondence to lead faculty and instructional team members confirming academic field trip details, as well as share organized details of all plans and expenditures with the AD of Business Operations via shared digital platforms

Manage the delivery of books and materials to all classrooms prior to the start of classes and throughout the program. Ensure in-class food deliveries/pickups are planned and executed, as needed

Hire, schedule, train, and supervise a team of 15-17 student workers who will serve as operations and academic course liaisons

Keep all receipts digitally organized, ensuring accuracy and expediency of receipt submission via Workday and Concur

Assist in purchasing tickets and arranging transportation for Summer Programs’ weekend, off campus trips (i.e. Disney, Knotts Berry Farm, and Dodgers Stadium)

Provide transportation to students in emergency situations, like going to the hospital or LAX Deferred Inspection

Qualification

Bachelor's degreeExperience supervising staffOrganizational skillsCultural awarenessYouthCommunication skillsDigital collaborationUSC platformsWork under pressureAttention to detailTeamwork