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Texscape Services · 1 day ago

Branch Administrator

Dallas, TX

Full-time

Onsite

Entry, Mid Level

$23/hr - $25/hr

2+ years exp

Texscape Services is part of Monarch Landscape Companies, a family of successful landscape brands committed to being the best place to work in the landscape profession. The Branch Administrator is responsible for executing administrative functions to support branch operations while ensuring compliance with corporate needs.

CommercialConstructionHealth CareLandscaping

Responsibilities

Assist in organization of company functions and meetings including facility allocation and catering

Provide general clerical duties, including typing, faxing, scanning, answering phones, greeting visitors and filing

Handles all scheduling associated with office machine maintenance

Assist with general IT requests, including cell phone management

Monitor the inventory of, and requests for all office supplies and completes online ordering

Welcome and directs visitors, vendors and applicants as front desk administrator

Responsible for complying with and meeting all company driven deadlines

Maintain and protect sensitive company data by adhering to internal security controls

May assign system generated Purchase Orders (PO) upon request

Reconcile vendor invoices against open PO report

Analyze reports and job data for discrepancies or issues and share findings with Office Manager/Controller

May manage various stages of work order process, including quote creation, approval, scheduling, and closure

Timely and accurate processing of non-recurring accounts receivable invoicing

Assist Business Development with contract proposals, RFP’s and customizing appropriate sales & marketing materials. Consult with Marketing/Customer Service as needed

Responsible for the setup and/or removal of all maintenance accounts in the various computer-based systems related to Branch operations

Responsible for generating renewals and revisions of active maintenance contracts

When assigned, handle portal activity for key clients and chain accounts

Maintain subcontractor list for contract and insurance compliance

Reconcile employee timecards and enter data into computer-based system

Have a working knowledge of the company Employee Handbook and be able to answer general questions from employees

Ensure effective communication to and from employees and Corporate functional groups

May assist with general recruiting functions

Assist in on-boarding, orientation and off-boarding of Branch employees

Assist with annual healthcare open enrollment

Review and process employee status change paperwork to ensure complete, accurate, and compliant information

Review and process payroll variances, including missed pay, additional pay, or pay correction requests

Ensure accuracy of I-9 documents and active and inactive records are kept in compliance of federal regulations

Review and submit incident reports into online system

All other duties as assigned

Qualification

Customer serviceMicrosoft Office SuiteOralWritten communicationBi-lingual English/SpanishAttention to detailTime managementPositive professional demeanorTeam collaborationProblem-solvingAdaptability

Required

High School diploma or equivalent

2-4 years related work experience

Strong internal and external customer service

Ability to demonstrate a positive professional demeanor and contribute to a culture of excellence

Effective oral and written communication

Ability to speak effectively before employees individually or in a group setting

Proven track record of very high attention to detail and organization

Proven ability to work within time constraints with limited supervision

Ability to prioritize workload and change direction quickly depending on deadlines

Ability to adjust to changing priorities and handle multiple tasks simultaneously, with attention to detail

Intermediate to advanced understanding of the Microsoft Office Suite, CRM and ERP systems

Ability to define problems, collect data, establish facts and draw valid conclusions

Ability to read, write and comprehend English

Regular, on-time attendance to established work location

Preferred

BA in Business Administration, Human Resource Management or similar field preferred

Valid Driver's License in state where employed preferred

Certified Public Notary License in state where employed preferred

Bi-lingual English/Spanish strongly preferred, including ability to read, interpret and translate documents and make verbal presentations

Benefits

The opportunity to enroll in a variety of healthcare benefit programs, including medical, dental, and vision plan options; flexible spending accounts; retirement savings plans; term life/ad&d; and a number of supplemental insurances

Company Provided Life/AD&D

Employee Assistance Program

7 Paid Holidays

3 Days Paid Bereavement

5 Days Paid Jury Duty

Employee Equity Program

Paid Time Off Starting at 2 weeks per year

Sick Pay in accordance with applicable state or local ordinance

On-Demand Pay Through A Partnership with DailyPay

Referral Bonuses Programs

Gym Membership and Mobile Carrier Discounts

Education Assistance