MedStar Health · 1 week ago
Exec Asst to VP/Corp Dir MSFC
Washington, DC
Full-time
Onsite
Mid Level
$60K/yr - $102K/yr
3+ years expMedStar Health is a healthcare organization dedicated to providing quality medical services. The Executive Assistant will provide administrative and secretarial support to the Vice President and assist other departmental professionals, ensuring smooth office operations and adherence to departmental goals and standards.
Health CareMedical
Responsibilities
Assists in care and maintenance of departmental equipment and supplies. Reviews orders of supplies from other members of the department. Prepares payment vouchers for goods and services received by the department. Acts as liaison with Purchasing Department
Assists with development and preparation of various reports and schedules under the direction of the Vice President or department professionals
Contributes to the achievement of established department goals and objectives and adheres to department policies procedures quality standards and safety standards. Complies with governmental and accreditation regulation
Coordinates adherence to deadlines and completion of special projects correspondence and reports
Ensures smooth office operations by evaluating reorganizing and delegating duties to clerical staff in a manner to best serve the needs of the Vice President and department
Ensures timely distribution of correspondence. Performs high level administrative duties including preparing correspondence and maintaining confidential records; assists departmental professionals in the functions of the department. Takes initiative to determine appropriate action and resolution of various day to day matters issues and projects when determined to be within scope of authority. Exercises independent judgment with respect to real or potential problems and brings these to the attention of appropriate party with recommended action
Handles screens and prioritizes all telephone calls and correspondence directed to the supervisor. Reviews prioritizes and distributes interoffice and external mail. Provides assistance and direction to callers visitors and staff as required
Maintains calendar and appointment schedule for the Senior Vice President or Vice President. Performs secretarial duties prepares correspondence through dictation composes written material including letters or memo using a word processor and/or typewriter and proofreads material
Maintains files for the Vice President and any applicable division files. Organizes and retrieves information on an ongoing basis. Attends designated committee/management meetings and takes minutes. Distributes correspondence and handles follow up related to the meetings as required. Assures that confidential information and activities are handled discreetly and classified information is safeguarded
Organizes schedules and confirms meetings and/or conferences. Reserves conference rooms and equipment selects and orders refreshments/meals and composes meeting notices and correspondence. Ensures timely distribution of correspondence
Participates in multidisciplinary quality and service improvement teams
Performs other duties as assigned
Provides research and administrative support to special projects. Prepares data on projects and studies may update procedure manuals or analyze department activities within the department
Serves as secretary performing clerical duties including transcribing preparing correspondence and maintaining confidential records; assists departmental professionals in the functions of the department
Takes initiative to determine appropriate action and resolution of various day to day matters issues and projects when determined to be within scope of authority. Exercises independent judgment with respect to real or potential problems and brings these to the attention of appropriate party with recommended action
Qualification
Required
3-4 years 4 years administrative/secretarial experience required
Associate's degree preferred or equivalent years formal secretarial training and experience in lieu of educational requirement. required
Excellent verbal and written communication skills
Preferred
Basic computer skills preferred
Company
MedStar Health
MedStar Health is a not-for-profit healthcare organization
10001+ employees
H1B Sponsorship
MedStar Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (18)
2024 (13)
2023 (14)
2022 (14)
2021 (12)
2020 (14)
Funding
Current Stage
Late StageTotal Funding
$29MKey Investors
American Medical AssociationAgency for Healthcare Research and QualityA. James and Alice B. Clark Foundation
2023-06-21Grant
2022-09-27Grant· $2M
2020-07-03Grant· $27M
Leadership Team
David Mayer
Executive Director MedStar Institute for Quality and Safety Quality and Safety CEO Patient Safety Mo
Recent News
2025-12-17
Maryland Daily Record
2025-12-05
Company data provided by crunchbase