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Center for the Arts Crested Butte · 13 hours ago

Event Manager

Crested Butte, CO

Part-time

Onsite

Mid Level

$30/hr - $34/hr

Crested Butte Center for the Arts is seeking an Events Manager to play a pivotal role in their Programming and Operations teams. The Events Manager will be responsible for orchestrating a wide range of events, ensuring flawless execution and a memorable experience for clients and guests.

ArtConcertsMusic

Responsibilities

Collaborate closely with the Sales Manager to ensure the client has a seamless transition from the booking and contracting phase to the event planning phase

Lead the planning, coordination, and execution of assigned events, serving as the primary point of contact for clients, vendors, and internal teams. Coordinate all logistical elements, including A/V, food/beverage service, vendor management, facility preparedness, and post-event closeout

Create Banquet Event Orders (BEOs) for assigned events, ensuring every detail is captured and communicated using approved Programming Team templates. This may include separate BEOs for client communication and staff distribution

When not serving as Event Captain for an assigned event, complete a clear and comprehensive BEO hand-off to the Event Captain

Train clients and partners on building access, event setup and breakdown procedures, and use of Center facilities as needed

As requested by the Program Director, collaborate closely with other members of the Programming team to contribute to the visioning, planning, and execution of Center-produced events

Direct high-end event production for a diverse portfolio, ranging from large-scale community events to intimate private celebrations, including weddings, rehearsal dinners, and galas

Act as the primary point of contact for clients and vendors, meticulously managing equipment procurement, luxury catering logistics, and onsite venue operations

Design bespoke event layouts and master timelines to ensure seamless execution and a premium guest experience from arrival to departure

Standardize planning workflows and lead comprehensive post-event evaluations to ensure continuous improvement and client satisfaction

Act as Event Captain as assigned. Report to the Operations Manager when serving as Captain for events planned by a different team member

Lead staff and manage event flow and operations on the ground, including setup and troubleshooting, to ensure an exceptional guest and client experience

Provide the Sales Manager with accurate information and post-event reporting to support the creation of invoices for deposits, rental fees, bar fees, and other charges; coordinate with the Accounting Department as needed to ensure timely and accurate payment processing

Collaborate with the Operations and Programming Teams to continuously improve event efficiency, optimize future events, and ensure high levels of client and guest satisfaction

Recommend improvements and streamlining measures for the Center's rental and event policies, pricing, and procedures to the Program Director

Perform other duties as assigned

Qualification

Event managementCustomer serviceLogistics coordinationGoogle DriveEvent management softwarePhysical staminaOrganizational skillsAttention to detailCreative thinkingTeam leadership

Required

Strong organizational skills with exceptional attention to detail and the ability to manage multiple events and logistics at once, ensuring prompt and professional communication to internal and external contacts

Excellent customer service skills with a passion for delivering a high-quality guest experience

Creative thinker with a solutions-oriented approach to challenges that may arise during the planning or execution of events

Ability to lead teams with a calm, professional demeanor while managing high-pressure situations

Experience working in event management, hospitality, or a similar field, with a deep understanding of the intricacies of both small and large-scale events

Proven ability to work collaboratively with internal teams, clients, and vendors to ensure the successful execution of events

Ability to work with Google Drive and other event management software

Can lift over 40 pounds