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Mitsubishi Electric Trane US · 14 hours ago

Purchasing Assistant

Cypress, CA

Full-time

Onsite

Entry Level

$21.93/hr - $30.15/hr

1+ years exp

Mitsubishi Electric Trane US is seeking a Purchasing Assistant to support business operations within the division. The role involves performing clerical tasks related to purchasing materials and managing supplier communications while ensuring compliance with export regulations.

ElectronicsHeating Ventilation and Air Conditioning (HVAC)IndustrialManufacturing

Responsibilities

Process supplier invoices and create check request forms for payments to all suppliers upon receipt of invoice

Download data from purchasing system, and create various reports such as monthly sales report, daily order receiving report, and bi-weekly delivery status report

Generate shipping paperwork accurately on purchasing system as requested by buyers

Correspond with MELCO headquarter through e-mail or phone call to discuss payment status

Assist IPD members and visitors for travel arrangement such as booking hotels, limos

Open, sort and distribute incoming mail and process outgoing mail

Maintain inventory of office supplies and prepare a list of supplies to be ordered

Copy, distribute and file paperwork and organize export licenses and other contractual documents

Request suppliers to submit a quotation upon receipt of RFQ (Request for Quotation) from customers (MELCO)

Create a MEUS quotation if necessary

Perform a price and/or technical negotiation, when necessary, before MELCO issues PO to MEUS

Generate MEUS PO and release it to the suppliers upon receipt of MELCO PO

Monitor supplier’s quality and ensure the deliverables are shipped by requested delivery date

Classify any deliverables and/or technical data called out in MEUS PO and obtain end user information from MELCO in accordance with the procedure of the MEUS Export Compliance Program (ECP) prior to the export

When cargo is on hand at the designated freight forwarder, prepare shipping documents to the delivery point outside of the US designated by customers

After all the export compliance requirements as specified in MEUS ECP are met, generate shipping invoice and send it to the freight forwarder, thereby providing the forwarder with the authorization to export deliverables and/or technical data under MEUS’ power of attorney

Perform other duties as assigned

Qualification

Purchasing experienceExport compliance knowledgeAdvanced Excel skillsMicrosoft WordMicrosoft PowerPointMicrosoft AccessClerical skillsCommunication skillsOrganizational skills

Required

1-2 year experience for purchasing organization in electric or machinery companies preferable

Must be able to receive ITAR and EAR-controlled technology information and/or technical information without violating, and in compliance with, applicable US export control laws, rules and regulations

Working knowledge for Microsoft Word, Excel, PowerPoint and Access

Especially for Excel, advanced skills (ex. VLOOKUP's, pivot table and other formulas) preferred

Benefits

Commissions based on achieving individual performance and/or sales metrics

Incentive compensation

Discretionary awards

Full range of medical, financial, and/or other benefits

401(k) eligibility

Various paid time off benefits, such as vacation, sick time, and parental leave

Company

Mitsubishi Electric Trane US

Formed in 2018, Mitsubishi Electric Trane HVAC US LLC (METUS) is a leading provider of heat pumps and VRF HVAC systems in the United States and Latin America.

Founded in 2018

Suwanee, Georgia, USA

501-1000 employees