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Community College of Allegheny County · 2 days ago

Sr. Secretary (Reg FT)

Pittsburgh, PA

Full-time

Hybrid

Mid, Senior Level

$18.39/hr - $18.39/hr

3+ years exp

Community College of Allegheny County is seeking a Sr. Secretary to perform a variety of administrative secretarial duties for a major campus department. The role includes preparing complex correspondence, reports, and maintaining filing systems while providing quality customer service to internal and external customers.

BillingHealth CareMedical

Responsibilities

Provides quality customer service to both internal and external customers

Prepares complex correspondence, reports and other documentation

Develops and maintains complex filing systems for confidential materials

Interfaces with students, faculty, staff and outside agencies to exchange information, provide policy interpretation and provide initial assistance in resolving complaints

Arranges for conferences and special events which include preparing agenda, designing brochures and programs, overseeing registration and scheduling facilities and resources

Prepares and maintains budgetary and other financial information and investigates discrepancies

In addition to the above described job duties, you may perform the following duties as specific to your department as indicated below:

Compiles payroll for employees and part-time personnel; create, edit, and cancel course sections; full-time faculty workloads and adjunct contract letters; takes, transcribes, and distributes minutes of various management and faculty-involved meetings; tracking of required faculty job duties such as Appendix L, class attendance, grade submission, I-grade contracts, contract letters, workload forms, portfolios, attendance at college events; purchase requisitions and vouchers

Admissions paperwork processing (transcripts, acceptance letters, applications)

Compiles payroll for employees and part-time personnel; takes and transcribes minutes of management meetings

PHEA state award grants, review reports, reconciliation process

Perform all duties in accordance with applicable laws, collective bargaining agreements, board policies and administrative regulations and directives

Performs other clerical duties related to specific/unique needs of the department

Performs other related duties as required or assigned

Qualification

Customer serviceInterpersonal skillsOrganizational skillsOffice equipment operationClerical skillsMultitaskingCommunication skillsDetail orientedTeam player

Required

High school diploma or GED plus three years of relevant experience gained through previous job related training or education

Should possess excellent interpersonal skills in interfacing with faculty, staff and students

Ability to multitask while effectively communicating CCAC policy and procedures to students

Must be able to operate various office equipment, including a personal computer, and appropriate College software packages or equivalent

Should possess good organizational, customer service, communication, interpersonal and clerical skills

Detail oriented, ability to multi-task meet deadlines and be a team player

Ability to travel to perform work duties at any campus or center location within the CCAC system

Required to have regular and timely attendance

Must be able to work in a general office environment with the ability to sit for at least 2 hours without interruption

Current criminal record/child abuse clearances will be required if offered the position and in order to be employed at the College

Benefits

Comprehensive Health Coverage: Access to an excellent health plan with a very low out-of-pocket expense network option.

Generous Time Off: Enjoy a range of time-off benefits that are tailored to your position, along with a four-day workweek in the summer for an ideal work-life balance. These benefits vary and may include vacation, personal, sick, and holiday pay, as well as options like collegial coverage for faculty.

Retirement Planning: Options include a 403(b) retirement plan with up to 10% employer match or a state-defined benefit pension.

Financial Peace of Mind: Employer-paid benefits include group life insurance, short/long-term disability, and access to flexible spending accounts (FSAs).

Wellness Support: Our Employee Assistance Program (EAP) is available for confidential support, with resources to address personal and professional challenges.

Educational Support: Take advantage of tuition waivers, tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligibility, and a variety of professional development opportunities to grow your career.

Exclusive Employee Perks & Rewards: Save on theme parks, sporting events, electronics, and more!

Additional Advantages: Free employee parking to make your commute easier.

Company

Community College of Allegheny County

Since its founding in 1966, CCAC has flourished, becoming the educational powerhouse it is today a nationally renowned two-year college dedicated to serving all members of the community.

Founded in 2011

Front Royal, Virginia, USA

1001-5000 employees