Apply on Employer Site

T&M Associates · 8 hours ago

Executive Assistant

New Jersey, United States

Full-time

Hybrid

Senior Level, Lead/Staff

$66K/yr - $85K/yr

8+ years exp

T&M Associates is hiring for an Executive Assistant role in their Headquarters office. The Executive Assistant provides high-level administrative and operational support to the firm's executive team, ensuring accuracy, confidentiality, and timeliness across a wide range of functions.

Civil Engineering

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Manage calendars

Coordinate lunch meetings

Travel arrangements, flights, hotels, car service

Maintain Conference registrations and spreadsheet

Maintain Yearly Calendar for Executive Team Meetings

Prepare and submit monthly expense & mileage reports for CEO

Prepare and submit monthly Foundation statement to Accounting

Take notes at monthly Foundation Meetings

Additional administrative and cross-functional support as needed

Work with insurance broker on renewal applications, electronic filing of policies and renewal documentation

Daily insurance certificate requests, send request to broker, receive, file, send back to requestor

Auto accident reporting and notifications

Entry of requests for State level or County events

Review all contribution requests for accuracy & compliance with guidelines

Attend weekly meetings and take notes

Process each request as pending, approved or no go

Maintain Excel spreadsheet of all entries

Entry of check information in the portal, prepare letters for each check and mail

Maintain rsvp for all invites

Maintain corporate budgets and provide weekly update

Qualification

Microsoft TeamsMicrosoft OutlookMicrosoft ExcelOrganizational skillsTime managementProfessionalismDiscretionWritten communicationVerbal communicationRelationship building

Required

Minimum of 8 years administrative experience

Exceptional organizational and time management skills

High level of accuracy and precision, ensuring consistency and compliance across all tasks

Demonstrated ability to handle highly sensitive corporate, financial, and personnel information with the utmost professionalism, discretion, and integrity

Strong written and verbal communication skills, with the ability to interact clearly and professionally with executives, Board members, vendors, and staff

Proficient in Microsoft Teams, Outlook, Excel

Proven ability to anticipate needs, identify issues, and resolve challenges proactively and efficiently

Demonstrated experience coordinating and building effective working relationships across Executive Staff

Preferred

Experience with travel, purchase and expense platforms preferred

Benefits

Comprehensive insurance (medical, dental and vision)

A 401(k) with company match

Paid time off

Flexible work schedules

Wellness programs

Professional development opportunities

Company

T&M Associates

T&M Associates is a civil engineering company offering environmental, engineering, and construction management services.

Founded in 1966

Middletown, New Jersey, USA

201-500 employees

http://tandmassociates.com

H1B Sponsorship

T&M Associates has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (4)

2024 (1)

2022 (1)