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DHA CPAs (Drazan, Henke & Associates) · 1 day ago

Administrative Assistant (Remote - Philippines-based only)

United States

Full-time

Remote

Entry, Mid Level

$6/hr - $8/hr

2+ years exp

DHA CPAs is seeking a detail-oriented Administrative Assistant to join our remote team as a full-time independent contractor based in the Philippines. This role provides reliable administrative and client support by completing assigned tasks accurately and efficiently, adhering to established procedures and workflow standards.

AccountingConsultingFinancial ServicesProfessional Services

Responsibilities

Serve as an administrative support contact for internal teams and clients by responding to requests, questions, and follow-ups clearly, proactively, and in a timely, professional manner

Provide general administrative support to staff through a centralized request system

Assist with scheduling meetings, coordinating calendars, and managing shared inboxes

Follow internal process for checking in tax returns and other client work via project management system

Assemble, organize, and deliver finalized documents to clients electronically

Assist with billing-related tasks and accounts receivable follow-ups

Download and organize documents received from clients or third parties

Maintain accurate digital client records, including contact details and notes

Track, document, and maintain client consent records related to offshore support

Prepare authorization forms and assist clients with signing and returning required documents

Follow documented procedures and share suggestions for process improvements when appropriate

Use cloud-based systems and AI-assisted tools to complete tasks efficiently

Collaborate with team members to share ideas and best practices

Qualification

Microsoft 365Cloud-based systemsClient management systemsBilling processesTech-savvyOrganizational skillsCommunication skillsAttention to detail

Required

High school diploma or equivalent required; post-secondary coursework or degree preferred

Minimum of 2 years of professional administrative, office, or support experience in a remote or digital environment

Strong working knowledge of Microsoft 365 (primarily Outlook & Teams)

Reliable internet connection and a private, distraction-free workspace required

Strong attention to detail and organizational skills with the ability to manage multiple tasks and deadlines

Comfortable following documented procedures while adapting to changing processes and priorities

Tech-savvy and quick to learn new software, cloud-based systems, workflow tools, and AI-assisted platforms

Clear, professional written and verbal communication skills, including the ability to ask clarifying questions, provide proactive updates, and use the appropriate communication channel (chat, email, or project comments)

Able to work independently, ask thoughtful, clarifying questions, and make steady progress in situations where priorities or information may evolve

Reliable, accountable, and consistent in completing assigned work accurately and on time

Preferred

Experience working with cloud-based systems, client management systems (CRM/CMS), or project tracking tools

Experience with billing and/or accounts receivable processes

Benefits

9 Paid Holidays (Philippines non-working holidays), including holidays that occur during the probationary period

PTO is front-loaded and available to use during the 90-day probationary period

PTO accrues monthly throughout the year (140 hours annually, increasing with tenure)

13th Month Pay – Eligibility begins upon successful completion of the 90-day probationary period. The 13th Month Pay is calculated based on total eligible earnings during the calendar year and is prorated accordingly (including hours worked during probationary period). The first 13th Month Pay will be paid in December 2026.

Continued eligibility for PTO accrual

Annual compensation review based on performance

Career development support, including certification reimbursement

Long-term growth opportunities, including leadership roles