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Japan Society · 9 hours ago

Annual Dinner Administrative Assistant (Part-Time / Temporary)

New York, NY

Part-time

Hybrid

New Grad, Entry Level

$30/hr - $30/hr

Japan Society is seeking a high-energy, detail-oriented Annual Dinner Administrative Assistant to support the planning and execution of Japan Society’s 2026 Annual Dinner. The role involves managing guest relations, data integrity, and operational tasks leading up to the gala event.

CommunitiesEventsNon ProfitService IndustrySocial Media

Responsibilities

Act as the primary point of contact for the Annual Dinner inbox, providing professional and timely responses to guest and sponsor inquiries

Facilitate ticket and table orders via email and phone; collaborate closely with the Corporate Giving team to ensure accurate fundraising tracking

Maintain the integrity of our guest and donor records by entering orders, guest lists, and payments into our Microsoft Access database and Raiser’s Edge

Follow up with corporate partners to collect guest lists, high-resolution logos, and specific dietary requirements

Prepare precise seating materials, print place cards, and assist in the creation and distribution of digital ticketing

Proofread complex seating lists and generate real-time attendee reports for leadership

Provide essential "day-of" support in mid-June, managing guest registration and resolving ticketing inquiries with poise