Kingspan Insulated Panels North America · 1 week ago
MEETING AND FACILITIES COORDINATOR
DeLand, FL
Full-time
Onsite
Mid Level
3+ years expKingspan Insulated Panels North America is a leader in sustainable building products and solutions for the construction industry. The Meeting & Facilities Coordinator is responsible for supporting operations at the headquarters by managing meeting logistics, ensuring a professional visitor experience, and maintaining the facility's cleanliness and functionality.
Building MaterialManufacturing
Hiring Manager
Tammi Duncan
Responsibilities
Manage scheduling and logistics for meetings, trainings, and special events
Coordinate catering, AV/tech setup, room configurations, and guest services
Ensure meeting spaces are consistently prepared, clean, and welcoming
Serve as a key point of contact for meeting hosts and guests, ensuring a professional and positive experience
Coordinate travel arrangements for visiting customers and employees, including transportation, lodging, and itineraries
Anticipate needs and proactively address details that contribute to a high-quality environment
Respond to general facilities requests and coordinate with vendors and service providers
Perform light housekeeping tasks (e.g., tidying meeting rooms, restocking supplies) to maintain a polished and customer-ready atmosphere
Monitor and maintain office supplies, equipment, and common areas
Maintain calendars, booking systems, and usage reports for meeting spaces
Support onboarding and workspace setup for new employees
Collaborate with HR, IT, and other departments to ensure smooth day-to-day operations
Follow the Group Code of Conduct and Group Compliance
Follow Compliance requirements per “KNA-SOP-1705 Compliance Roles and Responsibilities.”
Performs all other duties as assigned
Qualification
Required
High school diploma or equivalent; associate or bachelor's degree preferred
3+ years of experience in office coordination, facilities management, hospitality, or event planning
Experience coordinating travel logistics and working in a customer-facing environment
Strong organizational and communication skills
Ability to manage multiple priorities and work independently
Comfortable with hands-on tasks and maintaining high standards of cleanliness and presentation
Familiarity with scheduling tools, AV/meeting technology, and vendor coordination
Detail-oriented
Must be highly proficient in all Microsoft Office applications (Word, Excel, PowerPoint) and Outlook
Exceptional organizational and time management skills
Strong interpersonal and communication abilities, with a customer-service orientation
Ability to manage multiple priorities and adapt to changing needs
Comfortable with hands-on tasks and maintaining high standards of cleanliness and presentation
Proficiency with scheduling tools, Microsoft Office Suite, and AV/meeting technology
Ability to work independently and collaboratively across departments
Discretion and professionalism when handling confidential or sensitive information
Preferred
Experience in a corporate headquarters and customer-facing environment
Knowledge of workplace safety and building operations
Experience coordinating travel logistics for business visitors
Benefits
401k with company match
Medical
Dental
Vision
Identity Theft Protection
Critical Illness
Accident
Hospital Indemnity
Pregnancy and Parental Leave
Fitness Reimbursement
Educational Assistance
Life
AD&D
Short- and Long-Term Disability
Life Assistance Program
Company
Kingspan Insulated Panels North America
Who We Are: Kingspan is a trusted leader in the design, manufacture and supply of high performance building products and solutions for the global property and construction industry, servicing a broad range of market sectors for over 40 years.
1001-5000 employees
H1B Sponsorship
Kingspan Insulated Panels North America has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (1)
2023 (2)
2022 (2)
2020 (2)
Funding
Current Stage
Late StageTotal Funding
unknown2006-05-29Acquired
Recent News
Kingspan Insulated Panels North America
2025-08-27
Kingspan Insulated Panels North America
2025-08-19
Kingspan Insulated Panels North America
2025-07-28
Company data provided by crunchbase