Ag View FS · 1 day ago
Administrative Assistant - Ag View FS - Buda, IL
Buda, IL
Full-time
Onsite
Entry Level
$18/hr - $22/hr
1+ years expAg View FS is a cooperative committed to sustainable practices in agriculture and energy. The Sales Support / Plant Secretary role focuses on providing customer service, supporting sales activities, and managing essential accounting functions related to billing and inventory management.
Farming
Responsibilities
Answer incoming telephone calls by the third ring in a friendly, courteous manner
Accurately and efficiently process customer orders and relay information to the appropriate salesperson
Address and resolve customer concerns professionally and effectively
Prepare and submit invoices for all products picked up or delivered from the facility
Maintain and update billing split information for all patrons
Utilize Agvance to complete billing tasks in a timely and accurate manner
Invoice company-use items monthly
Process daily payments and prepare “Paid on Account” entries
Mail monthly customer statements issued by the corporate office
Assist the Energy Salesmen with the wEBS program as needed
Process product receipts in Agvance and scan shipping documents using KwikTag
Prepare transfer tickets for all product movement between plants
Follow inventory control procedures to minimize product shrink
Maintain a zero balance on all non-inventoried items
Partner with the Plant Manager to reconcile product shrink by the last day of each month
Maintain professional communication at all times, demonstrating respect for fellow employees
Demonstrate a commitment to continuous self-development
Attend scheduled company meetings
Collaborate effectively with coworkers across the organization
Develop and refine procedures to enhance office efficiency
Maintain a clean, organized workspace and contribute to the overall upkeep of the office for both staff and visitor presentation
Assist in developing, updating, and documenting job aids and procedural manuals; communicate any updates to the company CFO
Qualification
Required
High school diploma or general education degree (GED) required
Ability to read and comprehend simple instructions, short correspondence, and memos
Ability to write simple correspondence
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
Ability to apply common sense understanding to carry out detailed written or oral instructions
Ability to deal with problems involving a few concrete variables in standardized situations
Ability to 10-key, touch type and operate other common office equipment
Preferred
One to two years' related experience desired
Substantial experience in a PC environment and fluency in Microsoft Excel and Word computer software is highly desirable
Benefits
Fully funded pension
Medical, dental, vision, and life insurance
Variety of supplemental plans like accident, critical illness, disability, hospital indemnity, and identity theft protection
Generous paid time off (PTO)
Paid holidays
401(k) plan with company matching
Free Employee Assistance Program (EAP)
Company
Ag View FS
We deliver exceptional products and services tailored to you.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase