State of Oregon ยท 16 hours ago
Administrative Specialist 2
Portland | BOLI
Full-time
Hybrid
Mid Level
$4,207/mo - $5,842/mo
3+ years expThe Oregon Bureau of Labor and Industries (BOLI) is seeking an Apprenticeship Operations Administrative Specialist to provide technical and administrative support for their Apprenticeship and Training Division. The role involves coordinating workflow, reviewing submissions for compliance, and supporting new program development efforts.
AssociationGovernmentNon Profit
No H1B
U.S. Citizen Only
Responsibilities
Answering or routing policy inquiries from program administrators to the division
Reviewing submissions to ATD for compliance with policy expectations
Coordinating the workflow of standard submissions or revisions from inception to OSATC technical review
Supporting the New Program Development efforts by providing technical and policy guidance to prospective external requests interested in creating a new program, and scheduling exploratory consultations with appropriate staff
Updating ATD internal and external websites with files (documents and videos) produced by the division
Assisting with maintaining ATD contact lists of stakeholders for communications
Qualification
Required
Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis
An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis
An equivalent combination of education and experience
Preferred
Experience with managing multiple priorities, including documentation review and calendar management, with a keen eye for details
Experience providing technical support with a customer-service oriented approach
Experience in interpreting laws, rules, policies and procedures, and applying interpretations to specific situations
Ability to learn and navigate a complex and technical field while liaising with various stakeholders
Experience in performing technical or administrative support functions requiring independent judgement, decision making and problem resolution
Demonstrated knowledge of M365 suite
Benefits
Work/life balance, vacation, sick leave, 11 paid holidays a year, and personal days off
Competitive benefits package including medical, vision, and dental
Pension and retirement programs
Advancement opportunity within BOLI and other State agencies
Opportunity to expand your technical and professional skills
Possible eligibility for the Public Service Loan Forgiveness Program
Company
State of Oregon
State of Oregon is a government organization that focuses on employment, businesses, education, recreation, and public safety.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
William Wise
Chief Executive Officer
Kate Nass
Chief Financial Officer
Recent News
2025-05-04
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