Xavier College Preparatory · 4 days ago
Office Manager
Phoenix, AZ
Full-time
Onsite
Entry Level
1+ years expXavier College Preparatory is committed to achieving the goals of Catholic education, and they are seeking an Office Manager to oversee front office management and maintain accurate records. This role involves establishing positive relationships within the school community and providing clerical support to ensure smooth daily operations.
EducationHigher EducationSTEM Education
Responsibilities
Assist in the front office and provides general secretarial support
Greet parents and visitors
Answer phones and professionally and courteously answers questions
Monitor outside access to the campus, including deliveries
Record daily attendance in the digital management system and work with parents to reconcile any issues or confirm excused absences
Ensure accurate attendance accounting, resolving attendance related issues, conveying attendance related information to appropriate parties, and providing general clerical support, information and/or direction as needed
Act as the school liaison for BOONLI Lunch Lady services (online ordering system)
Oversee the school calendar and acts as a liaison to the parish office to ensure coordination of events
Assist in ordering office supplies
Provide clerical support for administration, faculty, and staff
Make sure the school runs smoothly day to day
Maintain a pool of qualified substitute teachers
Coordinate substitute teacher placements based on teacher absences
Ensure adequate coverage for all classes
Provide necessary information about the daily schedule, lesson plans, and other relevant details
Provide new substitute teachers with information on school policies, emergency procedures, and classroom expectations
Establish and maintain open communication with administrators, faculty, and staff
Notify teachers of substitute assignments
Assist in maintaining accurate and up-to-date information in RenWeb
Assist with school safety drills
Collaborate with school administration to develop and implement emergency protocols for substitute teachers
Performs any other job-related tasks deemed necessary and/or assigned by the Principal
Qualification
Required
Embraces the Catholic philosophy of education
Promotes and lives gospel values and Catholic moral teaching
Upholds the doctrinal teachings of the Catholic Church
Establish positive school-community relationships
Demonstrate skills in organization, time management, problem solving, and initiative
Work with frequent interruptions
Use good judgment in daily encounters
Ability to work cooperatively and collaboratively with others
Familiarity with school policies, procedures, and curriculum
Ability to adapt to changing situations and solve problems effectively
Demonstrate proficiency in written and oral communication, and active listening
Proficiency in Google Suite, Microsoft 365, Flocknote, and Canva
Must maintain appropriate grooming and dress at all times as stated in the faculty handbook
Must be 21 years of age or older
Minimum of a high school degree required
Arizona Fingerprint Clearance Card (IVP)
Safe Environment Training
Preferred
Minimum of one year work experience in similar position preferred
Company
Xavier College Preparatory
Xavier College Preparatory is a catholic community that strives to prepare young women of faith with the knowledge.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase