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CoralTree Hospitality · 6 hours ago

Area Payroll Specialist

Orlando, FL

Full-time

Onsite

Senior Level

5+ years exp

CoralTree Hospitality is responsible for overseeing payroll across multiple hotel properties. The Area Payroll Specialist will ensure accurate and timely payroll processing, compliance with labor laws, and effective communication with hotel leadership and finance teams.

CateringEventsHospitalityHotelRestaurants

Responsibilities

The Area Payroll Specialist will oversee the payroll processing for all employees across multiple Lake Nona hotel properties, ensuring accuracy and timeliness in payments

Manage complex payroll schedules, including salaried, hourly, and seasonal employees, as well as variable pay structures (overtime, tips, bonuses)

Verify timesheets, employee hours, and tip allocation to ensure accuracy

Ensure payroll practices are fully compliant with federal, state, and local tax regulations, wage laws, and hotel industry standards

Maintain up-to-date and accurate payroll records for all employees at all properties, ensuring compliance with auditing standards

Ensure proper filing and timely submission of payroll taxes, insurance filings, and other compliance documents, as applicable

Generate and analyze payroll reports for multiple hotel locations, providing insights on payroll expenses, trends, and discrepancies

Assist hotel management and finance teams with budget forecasting and tracking of payroll costs

Prepare monthly, quarterly, and annual payroll reports for corporate review for audits

Serve as the primary point of contact for payroll-related inquiries for employees across all properties

Address and resolve payroll discrepancies and ensure employees are informed of any adjustments or changes to their compensation

Work closely with PS team to ensure new hires, promotions, terminations, and benefits adjustments are processed correctly

Oversee the use of payroll software systems UKG and Hotel Effectiveness for accurate and efficient payroll processing across all properties

Oversea the Evention tips and gratuities reconciliation system to ensure accurate and timely tips and gratuity input in the bi-weekly payroll. Act as a liaison between F&B management and Evention on the setup and maintenance of the data used for the allocations

Identify areas for process improvement in payroll operations and implement solutions that increase efficiency and accuracy

Collaborate with hotel PS teams and department heads to standardize payroll practices and streamline systems across locations

Review the following on a regular basis: Payroll Register, Labor Distribution to Date Earnings, Labor Distribution - Current Earnings, Deductions/Other Earnings, Control Sheet, Hours Register, Tax Employee Summary, Tax Distribution Summary, Hours Not Taken, Garnishment/Child Support, 401 K Plan

Ensure that all administrative procedures are in place and functioning effectively

Ensure compliance with property policies and procedures and all applicable laws

Performs other related duties as necessary/assigned

Qualification

Payroll managementPayroll software proficiencyAccounting principlesMulti-property coordinationAdvanced Excel skillsCustomer service skillsCommunication skillsLeadership skillsOrganizational skillsTime management skills