Administrative Assistant III, Faculty and Academic Resources jobs in United States
cer-icon
Apply on Employer Site
company-logo

Texas State University · 5 hours ago

Administrative Assistant III, Faculty and Academic Resources

positionSan Marcos, TX
timeFull-time
remoteOnsite
seniorityEntry, Mid Level
money$3,554/mo - $4,354/mo
date2+ years exp

Texas State University is seeking an Administrative Assistant III to provide essential administrative support to the Faculty and Academic Resources office. This role involves supporting faculty-related processes, managing records, and contributing to the efficient day-to-day operations of the office.

EducationHigher EducationTraining
badNo H1Bnote

Responsibilities

Deliver excellent customer service by answering and screening incoming calls, greeting visitors, and responding to inquiries from staff, faculty, students, and guests with accurate information
Prepare, compose, type, and proofread accurate and timely reports, correspondence, meeting minutes, spreadsheets, and other required documents
Manage and update web content for the Faculty and Academic Resource site to keep information current
Maintain and review faculty personnel files for completeness and compliance
Monitor deadlines for assignments and projects to ensure timely completion
Support the Director of Faculty and Academic Resources with special projects and initiatives to ensure successful completion
Prepare the quarterly Board of Regents faculty report with attention to detail
Assist with the tenure and promotion process by tracking timelines and notifying faculty
Support the Presidential Excellence Award process by tracking progress and communicating with faculty
Perform other duties as assigned to support the office and organizational objectives

Qualification

Microsoft Office SuiteAdministrative support experienceApplicant Tracking SystemsSAPHRIS platformsUniversity systemsTSUS RulesDynamic FormsOrganizational skillsTime managementWritten communicationVerbal communicationConfidentiality

Required

Minimum of two years of administrative support experience in higher education or related field
Advanced proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint
Strong organizational and time management skills, with the ability to prioritize and manage multiple tasks efficiently in a fast-paced environment
Excellent written and verbal communication skills, including drafting professional correspondence
Demonstrated ability to maintain confidentiality and handle sensitive information with discretion
Experience working in a higher education environment, with familiarity with university systems and organizational structure
Knowledgeable of TSUS Rules and Regulations as well as university and Academic Affairs policies and procedures

Preferred

Bachelor's degree from an accredited institution
Proficient in Applicant Tracking Systems (ATS), SAP, and HRIS platforms
Experience with faculty qualifications as required by accrediting agencies recognized by the U.S. Secretary of Education (DOE) or the Council for Higher Education Accreditation (CHEA)
Experienced in using Dynamic Forms for administrative and workflow processes

Benefits

Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Explore a wide range of training, development courses, certifications, and educational support programs.
Become part of a vibrant Bobcat community with numerous social and professional networks.
Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

Company

Texas State University

twittertwittertwitter
Glassdoor4.3
company-logo
Texas State University is the fourth-largest university in the state of Texas and has 10 colleges and 50 schools and departments.
dateFounded in 1899
location
San Marcos, Texas, USA
people-size1001-5000 employees
web-link
http://www.txstate.edu/

Funding

Current Stage
Late Stage
Total Funding
$5.54M
Key Investors
U.S. Department of AgricultureNational Cemetery AdministrationU.S. Environmental Protection Agency
2024-12-10Grant· $0.16M
2024-06-17Grant· $0.34M
2023-06-21Grant· $5M

Leadership Team

leader-logo
Babatunde Adebiyi, PhD
Doctoral Candidate and Co-founder at SurgePower Materials
linkedin
leader-logo
Eric Algoe
Executive Vice President for Operations and Chief Financial Officer
linkedin

Recent News

Houston Chronicle
128 acres preserved in Texas to protect endangered species and habitat
2025-12-08
The Real Deal
Midway lands 75-year ground lease to build $40M hotel on Texas State campus
2025-12-04
MySanAntonio
$70M boutique hotel set to transform booming Texas college town
2025-12-03
Company data provided by crunchbase